Job Introduction
G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for a Project Coordinator (Temp for 3 months) reporting to the Finance Manager, based at our Head Office in Centurion, Gauteng.
The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgment in the pursuit of the achievement of the goals of the organization and understanding the role that the Project Coordinator plays within a successful business unit. The incumbent will be expected to be results-driven and to live the values of the organization.
We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.
Role Responsibility
Main Purpose of Position
The Project Coordinator is responsible for supporting the project management processes. This includes understanding project goals, deadlines, and financial boundaries so management can best allocate resources, benchmarking, scheduling project deadlines, and general coordination.
Administration costing and finance aspects of projects
- Consolidation of monthly invoices received
- Follow-up with 3rd parties and vendors
- Taking delivery of orders
- Reconciliation of costs of the project
- Keep track of billable hours
- Maintenance of stock levels transport, ordering, purchasing
- Manage procurement process from placing orders, to generating POs
- Distribution of stock as required and ordered
- Maintenance of stock database
- Logistics around flights and accommodation as needed for projects
- Import and customs clearing for project stock
- Compile and maintain project plan
- Liaise with management over bottlenecks and requirements
- Review project profitability
- Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
- Participate in safety forums created by the company for example safety meetings and safety talk
- Report all safety incidents to the relevant people
- Discuss all safety incidents on all levels
- Follow-up on any activities assigned through safety meetings/committees/representatives/management
- Attend safety education and refresher programs
- Comply with safety policies and procedures at the workplace
- Distribute safety information as and when required
- Wear protective clothing all the time
Qualifications and Experience
- Grade 12
- Relevant Tertiary Qualifications recommended
- Minimum 2-3 Years of Project Administration Experience
- Computer Literacy (MS Office / ChromeOS)
- Excellent communication skills (written and verbal)
- Excellent time management skills personally and with others.
- Supporting and working with others
- Delivering objectives
- Delivering great customer service
- Sharing and cooperating
- Dealing with changing circumstances
- Understanding the organizational environment
- Attention to detail
- Work under pressure
