Job title
Finance Clerk / Receptionist (Cinco Engineering)
Contract type
Fixed-term
Job Description
Job Purpose:
Process supplier purchase order requests and manage Cinco office switchboard, office consumables and archiving. (THIS IS A 6 MONTH CONTRACT POSITION).
Responsibilities And Duties
- Generating purchase orders using Pastel software based on email instructions, including for store purchases.
- Processing purchase orders received until one hour before close of business on the same day.
- Deleting duplicate purchase orders in Pastel. Communicating with suppliers to ensure timely receipt of monthly invoices and statements.
- Coordinating with personnel to obtain approval for invoices not matching signed purchase orders.
- Linking purchase orders, supplier invoices, and delivery notes.
- Completing supplier credit applications and updating the supplier list upon approval.
- Compiling a list of payable account creditors and providing it to the Accountant by the 15th of each month.
- Managing the archiving of supplier invoices.
- Expediting orders and deliveries.
- Operating the switchboard at the Cinco office.
- Submitting a Weekly Query List to the Accountant every Friday.
- Processing payment requisitions.
- Handling the processing and reconciliation of credit card statements and month-end batches.
- Scanning project invoices.
- Managing staff welfare.
- Assisting with purchasing tasks.
Knowledge / Qualifications / Experience
- Grade 12
- Certificate or Diploma will be to your advantage but not required
- Experience working with Pastel
