Accounts Payable Administrator

Company Description:

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high-quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversied by geography, product and manufacturing capability.

Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high-performing individuals who are passionate about their career and have a desire to exceed expectations. At aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.

The Groups key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.

OBJECTIVE:

Main Purpose of the Role:

Effective and timeous processing of local and international payments in compliance with financial policies and procedures and a high level of customer service by providing financial and administrative support to the organisation.

Key Responsibilities:

(The Primary Tasks, Functions And Deliverables Of The Role)

• Request for creditors statements the 1st week of the month.
• Request for all outstanding invoices and credit notes from supplier.
• Request for outstanding purchase orders from business units.
• Attach tax invoices to corresponding purchase orders for service-related expenses.
• Attach tax invoices to corresponding purchase orders, quotation, delivery note, and Procurement stamped approval for goods-related expenses.
• Check allocation of expenses in line of Marketing code which requires a Standard form approved by line managers and Compliance Code Officer.
• Check tax invoice according to SARS compliance.
• Process tax invoice and submit posting.
• Reconcile creditors account to the Creditors Ledger.
• Select tax invoices and credit notes for payments.
• Payment advice and proof of payment emailed to creditor timeously.
• Journal to be processed for correction of expense allocation.
• Effective utilization of resources to keep processes cost-effective.
• All queries are followed up and resolved in the shortest possible timeframe within policy framework.
• A professional attitude is displayed when responding to customers needs.
• Approval obtained from relevant signatories.
• Verify bank details with vendors by complying to EFT policy and procedures.
• Ensure the recons are submitted for payment on the 10th of each month.
• Check/verify Expense Claims to ensure correct allocations and support attached within policy framework.
• Ensure transactions are accurately recorded.
• Check calculation of input VAT.
• Analyze and maintain the GR IR report by verifying and clearing purchase orders daily.
• Analyze and maintain Expense Claim report by verifying and clearing expense claims daily.
• Analyze and maintain the Age Analysis report by verifying financial transactions.
• Forex payment
• Responsible for payment of Forex suppliers
• Follow up Forex Supplier Payments to ensure efficient accurate service delivery and availability of pertinent information to relevant parties
• Update & control ECA applications
• Update e-forex platform on FNB online banking

Education And Experience

• Matric/ Grade 12
• Must have at least 2 years experience in Accounts Payable
• Deep working knowledge of Creditors Reconciliation
• Computer skills on SAP and MS Excel
• Solid understanding of the Pharmaceutical Industry

Skills And Competencies

• Effective planning, organising and co-ordinating
• Highly numerate
• Excellent analytical skills
• Effective problem-solving and decision making
• The ability to communicate effectively (written and verbal) is essential.
• Attention to detail.
• Multi-tasking
• Focused
• Responsibility & Accountability
• Resilience
• Team Player
• Curiosity/learning agility
• High standards
• Ethical conduct

The job applicant acknowledges, agrees, accepts, and understands that the Company (Pharmacare Limited t/a Aspen Pharmacare), has a mandatory Covid-19 Vaccination Policy and Plan which, inter alia, provides for mandatory vaccination for customer-facing employees. Mandatory Covid-19 vaccination applies to this job vacancy. As such, in applying for and if applicable accepting an offer of employment for this job role, the applicant warrants that s/he is fully vaccinated and that his/her vaccination status is valid and up to date. The Job applicants electronic vaccination certificate, as issued by the NDOH, must be provided if the job application results in an offer and subsequent acceptance of this offer of employment. The applicant acknowledges, further, that there is no particular reason that he/she would refuse any future booster or vaccination requirements that may/should be recommended by the South African health authorities.

Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CV online on or before 24th August 2023. Preference will be given to applicants from designated groups through a fair recruitment and selection process in accordance with laws governing employment equity, where such laws are applicable to the Aspen entity that will employ the successful candidate. If you have not heard from the HR department within 30 days of this advert closing, please consider your application unsuccessful.

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application

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