Position reports to : ACCOUNTS PAYABLE CONTROLLER
Business Unit : PORTFOLIO SERVICES
Job Grade : C1
Main Purpose / Objective Of The Position
Payment of clients rental and electricity accounts to ensure accurate cash flow and control
of all vendor accounts. Manage and maintain good, long-term vendor and client
relationships.
Operational Deliverables
Will include, but not limited to:
- Proactive management of vendor/creditor accounts.
- Responsibility for the resolution of creditor accounts for non-payments, delayed
- payments, and other irregularities. Liaising with the Leasing department to resolve any payment queries.
- Capture of vendor/creditor invoices. Perform check on accuracy of invoices.
- Ensure payments are processed timeously and correct.
- Reconciling processed work by verifying entries and comparing system reports to vendor/credit statement balances. Filing of prepared reconciliations.
- Communicate, investigate and resolve queries via phone, email and/or meetings to
- be initiated. Always ensuring that all stakeholders are provided with regular feedback on any requests received.
- Actively maintain a reminder system to ensure finalisation of all matters pertaining to queries and payments.
- To ensure that all invoices meet pre-set VAT requirements with specific reference to correct name and VAT no of owner.
Works within the broad framework of existing policies and guidelines, as amended from time to time. Required to work strictly within prescribed rules, routines & standards.
Experience / Education / Knowledge
- Minimum of Grade 12 with Accountancy as subject or equivalent qualification / training eg. Association Accounting Technicians well as 2 years relevant experience
- A Bachelors Degree in Finance, Property Management, Business or Accounting will be an advantage
- Detailed knowledge of all financial policies, procedures and processes
- Contract Management
- Rent Collection
- Debt Collectors Act 1998
- Typing, Computer literacy: (Advanced MS Office, MS Word, MS Excel, Power Point, Contract Creation & Procurement system, SAP)
- Time Management Negotiation Skills
- Telephone Skills
- Administration and organisational skills
- Presentation skills
- Interpersonal skills
- Analytical/sound numeracy skills
- Communication Skills (Verbal & Written)
- Communication (both verbal and written)
- Client and quality focus
- Interpretation of legal contracts
- Attention to detail
- Time management
- Methodical
- Problem solving
- Be able to handle stress in demanding situations
- Attention to deadlines
- Initiative
- Self confidence
- Assertiveness
- Impact and Influence
- Teamwork and co-operation
- Self-starter
- Integrity
- Diligent
Number of vendors and profile of portfolio.
Interface / Relationships With
Internal: IT, Finance Manager, Account Payable Controller, Accounts Payables Administrators; Leasing Payables team External: Vendors, Clients
