Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market. Sanlam Life and Savings consists of three clusters - Sanlam Corporate, Sanlam Retail Mass and Sanlam Retail Affluent. The Sanlam Life and Savings Office provides strategic direction, coordination and support to the three clusters, as well as performing governance oversight that includes assurance provided by second line of defense functions in SLS, to enable us to meet our business objectives.
Build a successful career with us
Were all about building strong, lasting relationships with our employees. We know that you have hopes for your future your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office the group provides many opportunities for growth and development.
What will you do?
This position will be responsible for the preparation and processing of supplier invoices, payments and creditor reconciliations. This role is furthermore responsible for ensuring that all vendor invoices received are validated and accurately recorded and that vendor queries are resolved.
What will make you successful in this role?
The key performance areas and tasks of this role are as follows:
Invoice capturing and processing
- Ensure all required monthly processing is completed within the agreed Service Level Agreements (SLAs)
- Capture and and process vendor invoices within SAP, including:
- Scan invoices using the enterprise scanner and ensure all details are captured accurately and saved on the system in the correct format ready for distribution to the Accounts Payable team for further processing
- Manually capture invoices on the system for any missing information from the OCR process or information captured erroneously
- Prepare invoice entry with no purchase order if it has been determined that the invoice should not carry a purchase order and ensure the correct process to raise this invoice has been adhered to
- Create credit memos in instances where the supplier is required to re-issue an invoice and ensure the process has been followed correctly
- Edit invoices when a request to re-work is received from the Cost Centre Manager and submit the edited invoice for further approval
- Post invoices on the system once it has been approved by the relevant staff and ensure that it is available for any addition to a payment proposal
- Edit Down Payment requests if the invoice requires to be re-worked and submit the edited invoice for further approval by the relevant parties
- Capture invoices on the system and ensure timely submission for processing and approvals
- Capture vendor details electronically and ensure that the vendor details are up to date
- Request updated invoices and ensure that processing has been completed and filed
- Work collaboratively within Accounts Payable to ensure vendors are paid on time
- Work collaboratively with customers and other Business Units resolve vendor queries
- Work collaboratively with Operations teams to resolve purchase order issues
- Work collaboratively with Procurement
- Degree or Advanced Diploma in Commerce, Accounting or Finance or relevant field from a recognised institution
- 1 year of solid understanding of basic accounting principles, procurement and payables knowledge
- 1 year in-depth knowledge and understanding of procurement and payables accounting principles and accounting software
- 1 year experience with relevant financial management systems
- 1 year functional knowledge in AP and Procurement System / ERP experience
- Demonstrate good planning skills
- Must have good interpersonal skills
- Demonstrate ability to manage different levels of complexities in a timely manner
- Must be action oriented
- Must be a fast learner
- Should demonstrate resilience
- Must be quick to understand Sanlam operations as well as the technology used
Being resilient - Contributing dependently
Collaborates - Contributing dependently
Cultivates innovation - Contributing dependently
Customer focus - Contributing dependently
Drives results - Contributing dependently
Turnaround time
The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.
Our commitment to transformation
The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.
