Accounts Receivable (AR) Clerk - Secure SA

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

Job Introduction

G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy based at our operations in Head Office, Centurion.

Reporting to the ,National Ledger Manager this role is responsible to manage debtors accounts to ensure payment is received

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which facilities management plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.

Role Responsibility

Main Purpose of Position

To ensure accurate & timeous processing of invoices and payments in compliance to company policies and procedures.

Regional compliance with Company Finance Policy and procedures applicable to Accounts Receivable relating to Invoicing, Credit notes and Customer Statements

Timeous and accurate processing of contract and sundry invoicing as per billing schedule or as per upgrade / downgrade / escalation.
Correct customer information maintained on the financial system.
Invoices raised by the 15 th of each month for the following period, checked for accuracy and authorized.
Statements compiled, and delivered together with invoices to customers by not later than the 25 th of each month.
Timeous and accurate processing of contract and sundry credit notes, delivered together with updated statements to customers.

Regional compliance with Company Finance Policy and procedures applicable to Accounts Receivable administration

Retention of signed copies of invoices as proof of delivery.
Retention of minutes of customer meetings with Operations Manager impacting on Accounts Receivable.
Correct allocation of payments on the financial system, processing deposits received as per daily bank statements.
In cooperation with the AR Clerk National Accounts, identify Regional payments on the National Office daily collection spreadsheet, ensuring correct allocation.

Customer liaison

Facilitate the collection of overdue payments, contacting all customers identified in arrears of 30 days on the AR Age Analysis on the 5 th working day of each month to establish and resolve reasons for nonpayment.
Transmit / deliver a 7 day letter of demand to all customers in arrears of 60 days, escalated to Head office as per SOP in all instances that positive responses are not received from customers.

Health and Safety

Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
Participate in safety forums created by company for example safety meetings and safety talks.
Report all safety incidents to the relevant people.
Discuss all safety incidents on all levels.
Follow-up on any activities assigned through safety meeting/committee/representative/management.
Attend safety education and refresher programmes.
Comply with safety policies and procedures at workplace.
Distribute safety information as and when required.

The Ideal Candidate

Qualification And Experience