Accounts Receivable Manager

Candidate Profile

Diploma in credit management 3 or equivalent. (Business or law degree will be beneficial)
Extensive experience in Credit Control Environment (3-5 years) of which at least 2 years should be in a AR Manager/Supervisor, FMCG experience will be an advantage.
Basic knowledge of relevant legislation impacting on credit within the Oil and Gas industry
Key competencies required : Deciding and Initiating Action, adhering to TSA's code of conduct, Ethic, Principles and Values, policies and procedures, Presenting and Communicating Information, good interpersonal skills, good conflict resolution and people skills, Analysing, Planning & Organising, Delivering Results and meeting Customer expectations
Technical knowledge or skills required : Excellent Computer Literacy and experience of MS Office applications, advanced excel is essential. Basic knowledge on legal procedures, Knowledge of SAP. Effective written and verbal communication skills
Computer Literacy, Basic knowledge on legal procedures, knowledge of SAP
Strong People Management and interpersonal skills
English is the working language

Activities

Customers ' Accounts Activity

To ensure that the collections of debt , reduced balances and number of days outstanding ( DSO), and overdue accounts are within company policies by means of regular monitoring of all accounts
To make sound business decisions so as not to put the company at a credit risk
To manage the process of resolving customer queries and complaints relating to quantity disputes, pricing , rebates and reconciliations
To manage relationship with SSC for all related activities
To work closely with the Sales team to resolve payment overdues
To provide the accurate comments on orders going on credit block and ensure all blocked orders are addressed within SLA
To investigate reasons for orders going on credit block and ensure it is addressed with the relevant Sales team
To continuously strive to reduce the number of sales orders going on credit block with the assistance and support of the Sales team
To manage the process of all monies received are allocated within the timeframe of the policies
To conduct various weekly / monthly meetings with customers /Sales and other parties
To ensure accurate invoicing and timely collections
To assess and release credit notes for billing in SAP V.23
To manage overdue and overtrading on customer accounts within the parameters of policies and procedures
To ensure timely liaison with Credit Risk in terms of credit insurance and other security held

Analyzing And Controlling

To set Credit Objectives in order to improve the profitability of the Company
To liaise with Credit Risk Manager, Customer Accounts Manager, Legal & Governance Manager, and/or external Attorney re doubtful debtors and effective control over Credit limits and terms
To manage the process of ensuring all required customer reconciliations are correctly completed and duly signed off b management
To check all financial document requests , schedules or lists
To manage all open billing
To manage processes within Business Flows
To manage the process of customer's terms cancellation and to prepare for Legal action
To manage the reporting of invoicing totals / adjustments / aging analysis /cash receipts
To monitor and report on deviations from agreed credit terms .
To manage cash application making sure all cash receipts are applied accurately and timeuosly in accordance with policies and procedures
To supervise accounts receivable collection process for all regions and insures that daily and monthly balances are accurate
To provide Treasury with accurate monthly collection forecast
To ensure bad debt provision is minimized and overdue on customer accounts is reduced
To provide information for credit committee meetings and mining insurance on customer accounts

Business Development

To provide management with credit analysis and alert tools in order to improve the credit facilities management
To represent the department on Various Committees and to ensure successful and correct business procedures
To manage a balance between Marketing and the Credit objectives
To ensure that all documents pertaining to the Accounts Receivable department are received / pertained or distributed correctly
To promote the training of Sales staff on Legal Basic Knowledge , Credit application requirements
To recruit and select capable staff by creating a motivating work environment , providing developmental opportunities , monitoring their performance on an ongoing basis and disciplining individuals where necessary so as to achieve the goals of the business unit

Hseq

To ensure constant adherence and compliance to company HSEQ and security standards, local by- laws , standards and legislation so as to minimize all risk pertaining to company assets and protection of life.

Context & Environment

Technical : large volumes of transactions that require attention to detail, accuracy and good governance practice.

Risk : High value transactions requiring segregation of duties to ensure risk is mitigated. Accuracy is imperative to ensure customer accounts always reflect the correct information.

Strategy : to maintain the balance between marketing and credit objectives

Results of the function are very much dependent on the business performance

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