Admin Manager

Duties & Responsibilities

To order goods and supplies to ensure that maximum/minimum stock levels are maintained.
To liaise with senior managers on the ordering of goods which fall outside the agreed financial parameters.
To order all items through approved suppliers only, obtaining permission for ordering any items which are only available through an alternate source.
To ensure that goods received are of the quality and quantity ordered and in accordance with the agreed price.
To ensure the timeous and correct completion of all administration in respect of deliveries.
To complete all documentation and take the necessary action in cases of non-delivery, substandard deliveries or over pricing.
To ensure that all items are stored correctly, in terms of temperature, humidity and shelf life and that no food items are stored on the floor.
To ensure correct stock rotation and that issues are effected on a first in, first out basis.
To ensure that all issues are made against requisitions and that no items leave the storeroom without the appropriate documentation or signature.
To ensure maximum security of all storeroom areas, that no unauthorised person enters the stores or is issued with a key allowing access.
To inform management and follow agreed procedures in the case of spoilage or damage of any item.
To take stock at prescribed intervals and ensure that all necessary administration is completed without delay.
To attend meetings or training courses as required.
Assist in debt collection as and when required
Ensuring that the submission of invoices for payment to client is done timeously, as required
To assist in ensuring that the P&L is properly managed
May be required to assist with any other duties that may be outside scope of responsibility