Administrative and Office Management Assistant
The Team: You will be a member of the Johannesburg-based S&P Global team reporting to the Regional Manager of S&P Global Ratings
The Impact: We are looking for a self-driven individual who works effectively as part of a team and is able to interact with clients both internally and externally.
Whats in it for you: This is an excellent opportunity for a motivated individual with great communication skills. You will get to work with high performance professionals in a world class international company who will value you as a core team member that provides critical support to keep the office and business running. The role is generally a 9-5 workday, however from time to time, you may be required to work beyond the standard hours. You are based in a modern office environment in Rosebank/Johannesburg with flexibility to work from home at times.
Responsibilities
- Administrative support for Johannesburg-based staff members, across all S&P divisions. The support provided includes:
- Arranging travel & relevant visas in collaboration with local travel agency as well as processing of travel expenses using Concur system (training will be provided)
- Ordering of stationery for the teams, photocopying, printing, distribution of mail.
- Fielding of phone calls and dissemination of client queries
- Setting up of internal/external meetings via Outlook, Teams, Zoom
- Inputting client calls/visits in Salesforce, (training will be given) and management meeting notes into a central repository and responsible for periodic clean-ups of data (training will be provided)
- Supporting of rating analysts committee preparations as far as compliance guidelines allow. Working as part of a team of AAs across EMEA using a shared mailbox and calendar. Training will be provided.
- Attendance and co-ordination of action points arising from daily/weekly team huddles
- If required holiday/absence cover for other admin assistants in EMEA
- Overseeing and managing operations within the office. This includes:
- Managing and overseeing reception and cleaning staff
- Organising the necessary support from facilities, third party service providers, IT etc. to ensure that problems are dealt with on a timely basis and the office runs smoothly
- Raise and track IT tickets and invoices, liaising with IT and off-shore IT department
- Ordering of replacement equipment for the various teams, i.e. new laptops, iPhones, IT peripherals.
- Updating of Department telephone lists and contacts for business continuity purposes.
- Co-ordination of events in collaboration with the managers and events team.
- On/off boarding of new starters, interns and graduates
- Some presentation work using Excel and PowerPoint, ability to create/update org-chart
- You have up to 5 years of experience as an administrative assistant, executive PA or office manager
- You will be committed and willing to learn about the business,
- You are a self-motivated problem solver with the ability to pick up challenges quickly, think through them and come up problem solving solutions
- Be able to work in small and virtual teams while building relationships that would provide support to get the job done successfully
- Good time-keeping and excellent organizational skills
- Ability to stay calm under pressure and focus on the job that needs to be done
- Solid attendance record is essential
- Good Microsoft Office skills (Outlook, PowerPoint, Excel required).
Have you taken time out for caring responsibilities and are now looking to return to work? As part of our Return-to-Work initiative, we are encouraging enthusiastic and talented returners to apply, and will actively support your return to the workplace.
Grade Level: Grade 13 (for internal purposes)
Location: Johannesburg, South Africa
About Company Statement
S&P Global delivers essential intelligence that powers decision making. We provide the worlds leading organizations with the right data, connected technologies and expertise they need to move ahead. As part of our team, youll help solve complex challenges that equip businesses, governments and individuals with the knowledge to adapt to a changing economic landscape.
At our Johannesburg office we have teams that are part of our Ratings, Market Intelligence, Commodity Insights and Indices divisions.
S&P Global Ratings offers critical insights for credit, risk and sustainable finance solutions that are essential to translating complexity into clarity, so market participants can uncover opportunities.
S&P Global has a Securities Disclosure and Trading Policy (the Policy) that seeks to mitigate conflicts of interest by monitoring and placing restrictions on personal securities holding and trading. The Policy is designed to promote compliance with global regulations. In some Divisions, pursuant to the Policys requirements, candidates at S&P Global may be asked to disclose securities holdings. Some roles may include a trading prohibition and remediation of positions when there is an effective or potential conflict of interest. Employment at S&P Global is contingent upon compliance with the Policy.
Equal Opportunity Employer
S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.
If you need an accommodation during the application process due to a disability, please send an email to:EEO.Compliance@spglobal.comand your request will be forwarded to the appropriate person.
US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdfdescribes discrimination protections under federal law.
50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC503 - Entry Administrative Support (EEO Job Group)
Job ID: 281401
Posted On: 2023-03-09
Location: South Africa
