THE JOB AT A GLANCE:
The role of an Administrator is to effectively and efficiently manage the administrative tasks of supply chain and the manager they report to; their role is to alleviate the administrative burden for the Inbound Logistics Manager so they can contribute more meaningfully to the strategic and tactical deliverables that they face on a daily basis.
Responsibilities
WHAT YOULL BRING TO THE TABLE:
Key Attributes and Competencies
- Roles & Responsibilities:
- Raising of PO's
- GRV POs
- 3-way matching for finance
- Liaising with Creditors and suppliers with regards to accounts
- Managerial reporting (sales report, open order report)
- Tracking open orders closure rate for site
- Tracking returns on site
- Assisting Cost Accountant during stock take and audits
- Work closely with procurement team with regards to pricing or packaging & ingredients
- Update and track site costings files monthly for Cost accountant & Plant Manager
- Manage New Vendor Creation for site track & liaise with suppliers & creditors.
- Works on SACO system in Stores Controllers Absence
- Creates Capex orders for projects on site.
- Maintaining all packaging & ingredients delivery notes and invoices
- Running and updating the daily delivery notes OTIF file / score sheet
- Log and update all supplier NCRs on summary schedule.
- Source quotes for various capex / projects when necessary
- Uploading of Invoices to Creditors daily on Laserfiche system
- Follow up on credit notes with suppliers.
- Assist closely with Finance with regards to annual Audits
- Assist staff on site with Basic Oracle issue & training if necessary.
- Assist site with accounts / payments issues.
- Filing of invoices, credit notes etc. for supply chain & Logistics
- Adherence to financial SOPs & interacting with staff with regards to issues or problems with adhering to SOPs. (Signing delivery notes etc.
- Run weekly / Monthly oracle reports for Finance, Logistics, S&O
- Administrative aptitude, the ability to efficiently and effectively manage the administrative tasks to ease the burden on the Inbound Logistics Manager
- Communication, interpersonal and negotiation abilities across all levels
- Multi-Tasking, work with Cross functional teams to ensure a high level of support is maintained.
- Problem Solver, the ability to resolve administrative challenges.
- Confidentiality, the ability to ensure confidentiality and sensitivity in relation to matters they are exposed to as part of the role they do.
ESSENTIAL SKILLS & QUALIFICATIONS:
- Matric
- Experience with accounts an added advantage
- Experience working for FMCG added advantage.
- Computer Literacy - Microsoft office experience
- Oracle Experience an added advantage.
- Be able to work independently.
- Good communication skills
- Good Time management
- Problem solving
- Good customer service
- Organisation skills
- Attention to detail and Data entry
Tiger Brands is proudly Africas largest listed manufacturers of fast-moving consumer goods (FMCG). We impact lives every day with our iconic, award-winning brands. Our core business is the manufacture, market and distribute everyday branded food and beverages. Our products are relevant across every meal occasion and are well positioned to grow.
Being a food company means were an intimate part of everybody's daily lives and thats why we get loud and proud about exploring further, roaring louder and growing together.
In accordance with the employment equity plan of Tiger Brands and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.
