Administration Officer

At M-KOPA, We Finance Progress.

The scale and impact of our work is massive. M-KOPA is a fast-growing FinTech company offering millions of underbanked customers across Africa access to life-enhancing products and services. From our roots as the pioneer in pay-as-you-go PayGo solar energy for off-grid homes, we have grown into one of the most advanced connected asset nancing platforms in the world, empowering a broad range of customers to achieve progress in their lives.

Want to know more about M-KOPA? Click this link: About M-KOPA

The Administration Officer will be responsible for providing administrative support to the team, ensuring the efficient operation of the office, and contributing to the smooth running of the business. This is an exciting opportunity for a highly organized and detail-oriented individual to make a real impact in a fast-paced and dynamic environment.

Responsibilities

• Manage the office facilities, ensuring that the office runs smoothly and efficiently and that all equipment and supplies are well-maintained and available as needed
• Ensure proper filing of documents, scanning documents and archiving, organizing correspondence, and taking minutes where necessary.
• Manage a vendor/supplier database and ensure a good working relationship.
• Track and support the renewal of all business documentation as assigned.
• Support internal stakeholders to process invoices and orders received from stakeholders.
• Collaborate with the global and local teams to manage travel arrangements, including airport and hotel arrangements.
• Maintain a company calendar and schedule appointments where necessary.
• Maintain open lines of communication between M-KOPA administration, procurement, and finance.
• Assist with the coordination of events, meetings, and other activities, including scheduling, preparing agendas, and managing logistics
• Prepare regular expense reports and monthly office budgets.
• Prepare general reports and presentations with statistical data, as assigned

Requirements and skills

• Bachelor's degree in Business Administration or a related field, or equivalent experience
• Strong administrative and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously
• Excellent written and verbal communication skills, with the ability to interact professionally with team members and external stakeholders
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and a strong knowledge of database and office equipment
• Ability to work independently, as well as part of a team, and to maintain confidentiality and discretion at all times
• High attention to detail and accuracy, with a focus on delivering high-quality results

M-KOPA is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained staff. Women, minorities, and people with disabilities are strongly encouraged to apply.

M-KOPA explicitly prohibits the use of Forced or Child Labour and respects the rights of its employees to agree to terms and conditions of employment voluntarily, without coercion, and freely terminate their employment on appropriate notice. M-KOPA shall ensure that its Employees are of legal working age and shall comply with local laws for youth employment or student work, such as internships or apprenticeships.

M-KOPA does not collect/charge any money as a pre-employment or post-employment requirement. This means that we never ask for recruitment fees, processing fees, interview fees, or any other kind of money in exchange for offer letters or interviews at any time during the hiring process.