Administrative Assistant (P000615)

Position Summary

Industry: Education & Training

Job category: Administration

Location: Potchefstroom

Contract: Permanent

Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.

Introduction

NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS) FACULTY OF HUMANITIES SCHOOL OF MUSIC POSITION NUMBER: P000615 VACANCY: ADMINISTRATIVE ASSISTANT PEROMNES GRADE: 13 EMPLOYMENT TYPE: PERMANENT

Job Description

PURPOSE OF THE POSITION:

The main purpose of the position is to provide encompassing support associated with the core business of MASARA (Musical Arts in South Africa: Resources and Applications) and the School of Music. All candidates who have a Diploma in Music or a Bachelor of Arts in Music with administrative experience are invited to apply.

Key Responsibilities

Performance modules

• Administrate all aspects of performance module administration at the School of Music.

Concert Administration

• Administrate all aspects of concert administration, including the NWU Concert Series, undergraduate and postgraduate concerts as well as, but not limited to recruitment concerts.

MASARA Administration

• Involved in marketing, sales and ordering of CAPS books.
• Provide meeting administration for Research and Practical committees.
• Assist with postgraduate student paperwork.
• Involved in the preparation of, and administration for symposia, colloquia and workshops.
• Maintain InfoEd data.
• Provide administrative support for the North-West Youth Orchestra members and sheet music, organizing concerts and rehearsals, and maintenance and rental of instruments.
• General administrative assistance to the research director.
• Liaise with examiners in terms of arrangements for travel, dietary requirements and accommodation, organizing piano tuner, assisting with examiner reports, and assisting at examination concerts.
• Assist with budget control.

Assets and Facilities

• Coordinate instruments, instrument hire and venues for ensemble rehearsals.

Ad hoc tasks

• Assist with Open Day and Selection Auditions.
• Assist with reception office duties, coordination and general management of conference, meeting planning, assisting with certain organisational tasks regarding marketing and recruitment.

Minimum Requirements

• Diploma in Music on an NQF level 6 or a Bachelor of Arts in Music on NQF level 7.
• A minimum of two (2) years experience in administration.

Added Advantages

• A Bachelor's degree (B.Mus) on NQF level 8 in the field of Music.
• A minimum of two (2) years experience in postgraduate and research administration.
• A minimum of two (2) years experience in concert administration.

Key Functional/ Technical Competencies

• Demonstration of language proficiency in order to function optimally in the various multilingual environments of the NWU.
• Advanced Computer literacy in MS Office (Word, Excel and PowerPoint), e-mail and internet.
• Knowledge of the universitys financial systems: KFS, VSS, IDU.
• Knowledge of the InfoEd system.

Key Behavioural Competencies

• Excellent interpersonal skills.
• Goal-oriented and systematic approach.

Remuneration

The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.

ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Prof. Conroy Cupido at 0182991697 and / or Conroy.Cupido@nwu.ac.za

ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Mr. Byron Louw on 018 285 2304 CLOSING DATE: 19 April 2024

PLANNED COMMENCEMENT OF DUTIES: As soon as possible

Kindly take note: applications must be submitted online through the official NWU vacancy website.

Incomplete applications and those submitted through any other platform will not be considered.

The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.

The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.

If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.