The Systems Administrative Clerk Intern plays an integral role in managing administrative tasks associated with project management, training organization, priority task scheduling, and system audits. This position requires a detail-oriented and organized individual capable of ensuring project delivery within the agreed scope and managing scope amendments effectively.
Responsibilities
Project management
- Keep accurate records of all active and planned projects
- Regularly communicate with stakeholders to update and track project progress
- Maintain the system with current project statuses and updates
- Present project progress and status in regular meetings
- Ensure all projects are delivered as per the agreed-upon scope
- Initiate and manage the scope amendment process if changes are requested during development, trial phases, or post-completion
- Identify training needs based on system reports and staff requirements
- Schedule and coordinate training sessions, considering optimal timing and resource availability
- Ensure training completion and proper documentation
- Work with regional team members to identify, schedule, and complete high-priority tasks in a timely and accurate manner
- Monitor and report on the progress and quality of these tasks
- Conduct monthly audits to ensure proper system usage across all departments
- Report, escalate, and follow up on any discrepancies or issues identified
- Degree in Business Administration, Computer Science, Information Systems or a related field
- High proficiency in Microsoft Office, especially Excel, is essential
Only Applicants considered for the role will be contacted.
Closing date: 15th February 2024
Should you wish to apply, please follow the online application process
