Job Location : Gauteng, PretoriaDeadline : December 20, 2024Quick Recommended Links
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Fleet Management
- Supervise section staff.
- Capture and file all vehicles log records.
- The Transport Officer can Conduct vehicle inspections with drivers.
- Ensure that trip authorisations forms are approved before vehicles are issued
- Ensure that all drivers and passengers are authorised for the trip.
- Ensure that all employees complete the driver registration form prior to operating fleet vehicles.
- Administer and driver registration and passengers authorisation records.
- Capture all data and information on the vehicle monitoring system.
- Administer drivers identifications tag to employees and records.
- Ensure that vehicles trip records are submitted at the end of each trip.
- Collate, verify and reconcile Nedfleet statement with vehicles trip records.
- Prepare and schedule vehicles using the scheduling system.
- Check the trip authority form to ensure that the form is completed properly and approved by the Unit Manager for the usage of the vehicle.
- Check if the driver has an appropriate and valid drivers license.
- Conduct a pre-inspection of the vehicle, by completing and signing of the trip inspection form.
- Keep copies of all completed forms.
- Ensure the employee completes the vehicle use registers.
- Issue the driver with the car keys and the Fleet card.
- Unsure that the drivers are taking the vehicles to the service
- And the regional offices
- Receiving all driver service requests and allocation of Drivers.
- Check the fleet speed and traffic laws violations and report violations.
- Check the weekend and overnight usage of fleet vehicles and report deviations and anomalies.
- Check all the logs after they were captured for any speed violation and notify users.
- Monitor fleet vehicles through the tracking service and report any deviations and anomalies.
- Receive all booking requests sent to the relevant e-mail address. This will include telephonic booking of vehicles.
- Confirming availability (Booking Spreadsheet) of vehicles and reply to the booking request by e-mail.
- Administer process for fleet vehicles licensing.
- Procure PPE for section staff.
- Book vehicles and equipment for maintenance and repairs.
- Assist employee in case of a mechanical breakdown.
- Keep records of vehicle/equipment services, maintenance and repairs.
- Administration of goods and parcels, i.e. receive and dispatch.
- 3-5 years of fleet management experience.
- Experience and understanding of general administration and office support.
- Fully computer literate with an advanced level of MS Office.
- Ability to exercise discretion in dealing with confidential or sensitive matters.
- Confident and able to work on own initiative and with limited supervision.
- Strong organisational and planning skills with the ability to prioritise.
- Knowledge of supply chain management process.
- Administrative / Management jobs
