Records & Administration Officer

At the Department of Justice and Community Safety, were looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. Were all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation, or cultural background. If you think you can do the job and would be a good fit for our department, wed love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that childrens rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

Were proud of the important work we do across Victoria. Want to be part of it?

Job Details

Department: Department of Justice and Community Safety

Work Type: Ongoing - full time

Job Function: Prison and Corrective Services

Classification: VPSG3

Work Location: Melbourne - Western Metro

Reference: VG/RECADMOFCC

Closing Date: 12-Jun-2023

Salary Range: $73, 842 - $89, 661

Job Duration: N/A

Attachments: Position Description - VPS3 - Records & Administration Officer.pdf (PDF, 225KB)

Job Specification

Contact: Julie P Crea

julie.crea@justice.vic.gov.au

Position Details

• Join Cherry Creek Victoria's new Youth Justice Centre near Werribee
• Work across records and files management to implement best practices
• Apply organisational skills in administrative duties

Youth Justice Custodial Services aim to engage children and young people in change by addressing their offending behaviour and equipping them with the skills required for positive community participation.

Victoria has three custodial precincts that cater to their needs by offering innovative services aimed at reducing reoffending: Parkville Youth Justice Centre, Malmsbury Youth Justice Centre, and Cherry Creek Youth Justice Facility

The opportunity

• VPS3 role earning $73, 842-$89, 661 per year plus super
• Work with a new dynamic team based at Cherry Creek
• Based at Cherry Creek experience organising records management across all three Youth Justice Precincts in Victoria

As a Records and Administrative Officer, you will be based at Cherry Creek youth justice precinct however you will have the opportunity to work across all three youth justice precincts. You will be required to review, finalise, and implement records management across all three-youth justice custodial precincts. Undertake a range of administrative and file management functions including filing, file labelling, scanning, file maintenance and validation. Promote and communicate good information management practice and identify opportunities for process improvements. Manage hard copy files as per the Retention and Disposal Authority for Records.

To be successful in the role, you will have e xperience using Office 365 suite of applications and other Electronic Document and Record Management Systems is desirable. A demonstrated understanding of records management policies, principles, and procedures in a government environment, including relevant records management legislation (Public Records Act 1973 and Privacy and Data Protection Act 2014), and Public Record Office Victoria standards and guidelines.

For more information on the skills and experience that we are looking for in our new team members, please read the job description document attached.

Cherry Creek: Building better futures

Cherry Creek reimagines what a custodial facility can be.

Set in a picturesque part of Victoria, Cherry Creek is a safe and secure place where young people can work on getting their lives back on track. Their efforts are supported by programs and services backed by world-leading research on rehabilitation.

We want young people to return home with the confidence that they can thrive in their own communities, so the facility is designed to represent a familiar, real-world environment. Instead of larger dormitory-style accommodation, young people at Cherry Creek sleep in smaller four-bed and eight-bed units across different neighbourhoods.

Some Of Cherry Creek's Other Design Features Include

• Enhanced health, mental health and drug and alcohol support, including a dedicated health centre and two mental health units for young people.
• Purpose-built buildings to deliver programs and education, a recreational centre, and vocational training campus for trade-specific courses.
• A spiritual and cultural space, for cultural and faith-based programs, including gardens and a yarning circle.
• Energy-efficient design throughout the precinct, including the use of many recycled materials.
• Age-appropriate and culturally sensitive accommodation and learning environments.
• Modern and spacious staff facilities with views of the You Yangs mountain range
• Access to on-site parking and staff gym

Applications close June 12, 2023

Apply now!

We want to make sure all Victorians feel represented by the department's work. We do this by recruiting a diverse workforce we welcome people of any gender, age, religion, sexual orientation, disability, and cultural background. We are also committed to the Victorian Government's promise to increase the number of veterans working in the public sector.

Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply. The Department of Justice and Community Safety is continually working towards increasing our Aboriginal and Torres Strait Islander (Aboriginal) workforce. The Aboriginal Employment Team aims to attract, recruit and retain Aboriginal staff across all our roles. This support includes a culturally appropriate attraction and recruitment process. To learn more, email aboriginal.employment@justice.vic.gov.au.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

Important Information

The department is no longer required to review or collect candidates COVID-19 vaccination information as part of the recruitment process. The department is continuously committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic).

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.

For Internal Vps Employees

For this vacancy, priority consideration will apply to Victorian Public Service (VPS) employees who apply through the Jobs Skills Exchange (JSE) platform.