Xpert Administrator

This person will be responsible to act as the link between the stakeholders and the field team to manage all the administrative tasks of the business for multiple accounts/clients at the same time. Ensure accurate maintenance of all data linked to each specific client account and to ensure compliance within the assigned region. The role is remote and can be based in the Commerce offices in either Cape Town or Johannesburg will be supporting various areas and provinces remotely.

4 Months Contract

Qualifications

Matric
Advantageous a Diploma/Certificate from an accredited institution.
Prior experience as a sales coordinator/ marketing support / financial clerk would be advantageous

PREVIOUS WORK EXPERIENCE:

2 years operational work experience in cellular, FMCG, or trade marketing capacity
Evidence of experience in meeting tough deadlines
Ability to record meeting minutes in detail and accurately
Must have experience in interacting and reporting back on projects
Experience in working in a high pressure, fast paced environment
Know how to use pivot tables on excel
Evidence of managing more than one account/project and successfully executing
Evidence of experience working independently, with little or no supervision
Intermediate Advanced skills: MS Excel, PowerPoint, MS Word

Additional Information

KEY RESPONSIBILITIES:

Logistics
Compliance
Data Capturing
Warehouse Management
Project Management
Asset Management
Log Book Management
Travel Bookings Management

KEY PERFORMANCE AREAS:

FINANCIAL

Management & control of Fuel and weekly/monthly expenses
Audit / spot checks of call diaries vs business kms on travel logs
Build and maintain good relationships with all internal and external key players, especially with suppliers and attempt save on
Process petty cash requests and recons
Liaise with procurement suppliers
Ensure reports, recons and expenses are received from the field staff for respective accounts/clients
Understand and work with finance on job sheet, job no, quote no and all other financial aspects
Reconciling and accounting for all assets
Adherence to all financial processes always

PROCESSES

Always adhere to company and client business processes
Make suggestions to increase efficiencies

LOGISTICS

Ensure that all staff are fully equipped with all the required tools to implement field objectives to 100% compliance
Distribute required items to field staff, as per distribution list

ORGANISATION

Identifies deficiencies in skills among sales consultants within channels and works to improve individuals capabilities through coaching and guidance
Build peer support and strong internal and external relationships
REPORTING
Daily, weekly, and monthly reporting
Day end statistics to be reported on all targets reached, and all exceptions cleared
Reporting on vehicle checks
Reporting on telephonic calls

OPERATIONS

Warehouse management & reporting
Responsible for coordinating the entire process surrounding non-compliance issues identified
Ensure that all account statistics are managed daily to ensure a 100% clear exceptions & variance report detailing daily achievement against strategic objectives
Create project plan, gathering input from all stakeholders and manage to completion
Ensure data integrity checks are conducted
Quality Assurance of diaries on a regular basis and ensure that call diaries are in line with agreed frequencies
A range of Health & Safety responsibilities to ensure compliance against all internal and external requirements

KNOWLEDGE NEEDED TO DO THE JOB COMPETENTLY

GENERAL ATTRIBUTES: