Our core business is the catching, processing, marketing and distribution of canned fish, fishmeal, fish oil, lobster, horse mackerel, squid and hake. But thats just on the surface, deep down we are so much more. We are ranked as one of the top 20 seafood companies in the world by market capitalisation. We have a global presence and Oceana is a black-owned company and a level 1 B-BBEE contributor.
Oceana Group is looking for an Administrator: Group Procurement responsible to administratively support the Executive: Group Procurement and the broader team, to assist with the Group Procurement strategy execution. This position is based in Cape Town.
Key Responsibilities
ADMINISTRATION
- e-Sourcing tool administration
- Support E-sourcing process (documentation) for Group Procurement team including assisting in obtaining all contract signatures and witnessing all Group Procurement contracts.
- Travel Booking
- Books travel for the Group Procurement Team via the travel management company and/or
- online booking tool.
- Ensuring travel profiles of all team members is up to date.
- Event Administration and catering requests
- Planning and booking of team building events and team strategy sessions.
- Meeting Administration (Minutes and Agenda) for:
- Engagements with Executive Group Procurement Manager and MDs;
- Procurement Forum meetings with the Executive Group Procurement Manager;
- Procurement Committee meetings with CFO and Group CEO;
- Weekly team meetings
- Relevant Action log is maintained on MS Teams.
- Management of Executive Group Procurement Manager diary.
- Administration- Document control process
- A log of all purchase overrides to be kept on file.
- Assist with the signature process, attaching electronic signatures where formal approval has been received.
Creation of purchase orders and Goods Receipt function for payment on SAP (i.e. Rennies, Diners and Bidvest Car Hire, Catering, Procurement Memberships, Training, Events etc)
- Management of Supplier onboarding requests for Group Procurement team.
- Minutes and action items for all Procurement Forums.
- Maintain the RFP register log and preferred supplier lists
- Spend track - PI System, Monthly Data uploads
- Retrospective Purchase Orders
- Monthly Reporting
- Divisional report liaison
- Savings
- Monthly report on Savings progress
- Savings register kept up to date
- Budget/ Forecast inputs
- Maintains the Procurement template and calendar for F1/F2inputs and assumptions on key procurement costs.
- National Diploma or Degree in Procurement or similar
- 3-5 Years related experience in Procurement
- MS Office (Word, Excel, PowerPoint, Outlook)
- SharePoint and SAP experience advantageous
- SAP experience advantageous
- Excellent Interpersonal communication skills
- Excellent organisational and time management skills
- Ability to work under pressure
- High attention to detail
- Ability to apply initiative, good judgement and creative thinking
- Good business acumen
- Planning and Organised
- Teamwork and collaboration
- Customer focus (internal and external)
- Attention to detail and good note drafting skills.
- Well-developed skills in using Microsoft (teams, outlook, and SharePoint) for communication.
- Well-developed written and verbal communication skills
- Enthusiasm and energetic
- Accountability and responsibility
- Accountability
- Communication (Verbal & Written)
- Planning and Organising
- Conflict Management
- Adaptability
- Integrity
- Detailed Orientated
