Administrator MBCHB Health Sciences

Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan. No applications shall be accepted after the closing date Friday, 16 June 2023.

CORE PURPOSE OF JOB

This post is responsible for providing proactive administrative and office support to the MBChB programme in the School of Medicine, including Office and Financial management.

KEY PERFORMANCE AREAS

• Manage general office operations within the office of the Medical Director and MBChB coordinator and maintain accurate databases and filing systems.
• Provide information about the Medical Programme to students, staff members, external stakeholders and members of the public.
• Coordinate and provide administrative, financial and technical support and provide timely processing of vendor payments, invoices and purchase orders.
• Assist with human resource processes such as loading and administering short term contracts.
• Prepare and disseminate written correspondence to staff, students and stakeholders.
• Ensure compliance with the Universitys policies, procedures, and guidelines.
• Serve as liaison between the program and other University offices, regulatory bodies, external organizations and members of the public.
• Assist in planning meetings, outreach programs, conferences, meetings, and seminars with responsibility for making the administrative, travel and accommodation arrangements.
• Take accurate minutes from meetings inclusive of the School of Medicine, national and international committees, regulatory bodies, and stakeholders.
• Perform related duties as and when required.

CORE COMPETENCIES

• Strong organisational skills
• Sound knowledge of office administrative management systems.
• Strong computer skills (ITS, MS Office, Internet, e-mail) and the willingness to learn (internal software programs
• Good financial management skills
• The ability to prioritize and accurately complete tasks to the required standards
• Good time management skills
• Well-developed verbal and written communication skills
• Excellent interpersonal skills with students and staff
• The ability to work under stress and maintain a good working relationship at all times

Requirements

• Require minimum Education M+3 qualification in (e.g., secretarial/office management/public relations & communication/financial management).
• Required minimum experience: At least 3 years relevant work experience of office management in a Higher Education setting.

ADDITIONAL INFORMATION e.g., contact person and telephone number, e-mail; etc.