Posted on: 30 August 2024
ID 922505

Contract Inventory Processor

Overview
  • Process inventory sales transactions and invoices for export and local customers
Responsibilities:

Forecast
  • Request customer forecasts, verify correctness, resolve queries with customers and upload validated forecasts onto ERP system.
  • Forecast requested, validated and uploaded monthly.
Purchase orders
  • Upload purchase orders onto ERP system and create the order number.
  • Receipt all finished goods from local and international suppliers, as well as all sub-contracting raw materials and packaging from local suppliers.
Sales orders
  • Request method of transport from customer and inform Distribution Warehouse.
  • Perform ERP system transactions to process the sale.
  • Arrange quotes with transport companies and obtain financial approval.
  • Send Commercial invoices for payment.
  • Generating and releasing all sales orders for both local and international market.
  • Ensure that all commercial invoices for all customers are created and sent out.
Documentation
  • Initiate and prepare weekly backorder/stock out summary report.
  • Arrange for relevant documents e.g. Invoices/COAs/COCs/permits
Inventory management
  • Inventory management
  • Maintain database relating to any significant shortages or damages.
  • Obtain authorisation and execute inventory adjustments
  • Compile inventory reports and ensure timeous submission of reports.
  • Maintain accurate inventory levels and ensure correct warehouse allocations.
  • Participate in periodic stocktaking and complete stock reconciliation report and investigate variances and reconcile with ES Buyer/Scheduler and Finance.
  • Processing of stock count in the ERP system.
Plan & process
  • Implement policies and procedures.
  • Provide recommendations to management on improvement in processes
Reporting & record keeping
  • Analyse consolidated data in own area of responsibility and provide recommendations to line manager.
  • Status reports on QA releases and production status.
Stakeholder relations
  • Communicate with internal stakeholders to achieve work objectives.
  • Communicate with employees and management, to convey information
General office support/ Administrative support
  • Lead the provision of advanced administrative, operational, customer support and computational tasks
  • Process orders on the AGI Aspen Supply Portal.
  • Arrange samples/documentation for when AGI samples are requested.
Skills Required:

Background/experience
  • 4+ years' experience in a relevant field
  • 2 year Diploma in Logistics or Supply Chain Management
Specific Job Skills
  • Computer literate MS Office
  • Sound knowledge and experience of the BAAN system
Competencies
  • Planning and Organizing
  • Meeting Deadlines
  • Capturing Facts
#JM
Occupation:
Manufacturing jobs


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