Assistant

This role needs to provide general assistance with regards to administrative tasks, travel arrangements and support to the staff in the Engineering department.

Your role

Travel Coordination (Local and International)

• Travel arrangement is an important responsibility in this specific role, as staff from engineering are regularly required to travel internationally. This will consist of the whole process;
• Obtaining approval for the travel with required forms and information
• Action travel arrangements for Project related travel including Visa applications
• Process bookings for airplane tickets, accommodation and transport
• Ensure all cash advances are administered and ready for travel
• Process and finalise S&T claims, and process authority to travel in IFS
• Ensure travel packs are ready for each trip
• Assisting with travel claim once the traveler has returned

General Administration:

• Plan and coordinate departmental meetings in conjunction with Management Team
• Plan, coordinate and manage conferences all logistical requirements in conjunction with Management Team
• Organising meetings as and when required
• Assistance with preparing letters, presentations and reports
• Load IT and Facilities service desk requests and ensure follow through
• Arrangements and bookings of meetings including booking boardrooms, Minutes/Agenda preparation
• Administrative assistance to the rest of the team, which can include loading of requisitions and arrangements of payments
• Monitor stationary supplies and place order when required
• Follow-up on status of timesheets

Your profile

Skills:

• International Travel Arrangement experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Knowledge of office management
• 2 years proven work experience as a Secretary or Administrative Assistant
• Strong multitasking and time management skills
• Excellent written and verbal communication
• Ability to be proactive and take the initiative

Competencies:

• Interpersonal Skills
• Good Communication
• Problem Solving

Qualification:

• Office Administration Diploma or Certificate

What you will be a part of

SGD has reinforced its position as a leading South African defence and security company, bringing capabilities including electronic warfare systems, sensor technology, training systems, avionics, security and support solutions to the African and international markets. These capabilities are supplied and supported over the air, land, sea and civil security domains.

With new and improved technological systems and solutions, SGD increases a countrys defence capabilities and provides innovative, effective products and services for those tasked to maintain security. The company also works with various stakeholders in gathering data and providing insight into how security threats evolve, and what the best market-customised solutions are.

If you aspire to help create and innovate whilst developing yourself in a challenging team setting, Saab may well have the perfect conditions for you to grow. We pride ourselves on a nurturing environment, where everyone is different yet we share the same goal to help protect people.

SGD will give preference to South African citizens and we also welcome applications from individuals with culturally diverse backgrounds

Please consider your application as unsuccessful if you have not received feedback from us within 30 days after the closing date.