Reporting to the: Supply Chain Manager
Key responsibilities will include but are not limited to:
- People Management
- Manages the attendance, conduct and performance of subordinates
- Establishing the adequacy and availability of personnel against agreed outcomes
- Provides leadership to staff on the interpretation of procedures, application and communication sequences associated with Supply Chain Management
- Provides on the job training for new recruits to the department and other role players in the supply chain management environment.
- Coordinates the various internal functions and activities of the section to ensure effective functioning.
- Ensure that staff KPIs are set and monitored.
- Identify Individual Development Plans to upskill staff.
- Demand analysis, planning and management
- Assisting the SCM Manager in identifying the procurement needs of internal departments and identifying the most effective and efficient procurement process to follow.
- Aligning need analysis outcomes to budgetary provision to establish and comment on costs versus allocations.
- Oversee and facilitate the development of an annual procurement plan (demand management plan) for both operational and capital expenditure and submitting same to the SCM Manager.
- Implement the approved procurement plan and monitoring of compliance to the targets as set out.
- Acquisition Management
- Effective proactive liaison with Business Units/ End-user departments in the CTICC in respect of technical specifications, costing analysis, maintenance and contractual implications.
- Ensure the integrity and effective administration of supply chain delivery processes.
- Review and analyse the effectiveness of practices and processes, identifying opportunities to improve on efficiencies.
- Responsible for the operational management of acquisition and demand management processes.
- Authorised as the SCM representative/member of the Bid Specification and Bid Evaluation Committees.
- Review all bid related documentation required for, or resulting from, bid committee meetings (e.g. tender specifications, tender documents and invitations, BEC reports, minutes of meetings).
- Ensure the arrangement of, and where needed attend, briefing meetings to inform prospective bidders of requirements and specific terms and conditions.
- Service provider / vendor management
- Implement and manage the CTICCs supplier database and ensure its alignment to applicable legislation, standards, requirements and organisational objectives.
- Review and approve all database applications prior to the supplier being activated on the database.
- Review and publish all notices required in terms the SCM Policy.
- Administration and reporting
- Prepare all reports/notices associated with acquisition and demand management processes (e.g. tender register, monthly awards register, deviations, etc) for submission to the SCM Manager for review and approval.
- Ensure the effective recording and filing of documentation associated with the areas of responsibility
- Matric / Grade 12 (NQF Level 4)
- Degree (NQF Level 7) in Supply Chain Management, Finance, Accounting, Law or equivalent
- Minimum of 5 years work related experience in a Municipal Procurement Environment, with at least 2 years supervisory experience.
- Knowledge of all relevant legislation, acts, frameworks and applicable case law
- Demonstrate ability to work under pressure
- Display self-discipline
- Sound interpersonal skills
- Sound communication skills
- Computer literacy (MS Word, Microsoft Excel, Internet)
- Management and supervisory skills
Kindly apply for this position through our applicant tracking system: https://cticc.recruitee.com/ before 17h00 on the 1st November 2023 by completing the Employment Application Form and submitting your highest qualifications, CV and your e-vaccination certificate. Only shortlisted candidates and complete applications will be considered. The CTICC reserves the right to close this advert at any given time.
The CTICC is committed to Employment Equity and particularly welcomes applications from suitably qualified Historically Disadvantaged Individuals (HDIs).
For more information on the Cape Town International Convention Centre please visit: www.cticc.co.za
