Posted on: 04 September 2024
ID 922868

HR Administrator

JOB SUMMARY:

As an HR Administrator, you will play a crucial role in supporting various human resources functions by providing various functions and assist in ensuring smooth day-to-day operations within the HR department. This role requires excellent communication skills, attention to detail, and the ability to handle sensitive information with confidentiality.

KEY RESPONSIBILITIES:

Recruitment and Selection:
  • Assist in the recruitment process by posting job advertisements, scheduling interviews, and communicating with candidates
  • Coordinate pre-employment checks and documentation for new hires
  • Maintain recruitment files and databases
Onboarding, Orientation and Offboarding:
  • Facilitate the onboarding process for new employees, including preparing necessary paperwork, conducting orientations, and assisting with training schedules
  • Coordinate the onboarding process for new hires, including the obtaining and completion of paperwork, arranging training arrangements, and the provision of necessary resources ensuring a smooth transition for new employees into the organization
  • Process employee terminations, conduct exit interviews, and ensure all offboarding procedures are completed accurately
HR Administration:
  • Maintain accurate and up-to-date employee records in both physical and digital formats
  • Support HR administrative tasks, including the preparation of HR-related documents, letters, and reports
  • Manage employee leave requests and attendance records
  • Assist in generating HR reports and analysing HR metrics as needed
  • Support benefits enrolment processes and assist employees with benefits-related inquiries
  • Maintain benefits records and assist in resolving any issues related to employee benefits
Employee Records and Documentation:
  • Maintain accurate and up-to-date employee records, including personal information, contracts, and performance evaluations, IR records ensuring compliance with data protection and privacy regulations
Employee Relations:
  • Address day-to-day employee queries and concerns and assist in resolving minor employee relations issues and escalate more complex matters to the HR Manager.
  • Scribe at disciplinary hearings
  • Keep an up-to-date tracker of all disciplinary sanctions and records
Labour Relations:
  • Address and resolve workplace issues, grievances, and disputes through effective communication and conflict resolution strategies
  • Facilitate effective communication between management and employees
  • Assist in the development and implementation of disciplinary procedures
  • Conduct investigations into alleged misconduct or policy violations and recommend appropriate actions
  • Ensure compliance with local labor laws and regulations
Performance Management:
  • Conduct performance improvement and appraisal meetings with employees and Team Leaders.
Training and Development:
  • Coordinate internal training programs, initiatives, and interventions for employees
  • Track employee training and development activities
  • Support employee development initiatives to enhance skills and competencies
Policies and Procedures:
  • Assist in updating and maintaining HR policies and procedures manuals
  • Provide guidance and communicate to employees on HR-related policies and procedures
Health and Safety:
  • Assist in implementing health and safety programs and initiatives
  • Participate in the coordination of workplace safety activities
HR Reporting:
  • Generate and maintain HR reports as needed
  • Develop and present HR reports to HR Manager and Leadership for informed decision-making
General HR Support:
  • Assist with HR projects and initiatives as assigned
  • Collaborate with other HR team members to ensure consistent and efficient HR service delivery
Requirements
  • National Diploma in Human Resources, Labour Law, Business Administration, or a related field
  • Preferable proven experience as an HR Administrator or similar role
  • Strong understanding of HR processes and procedures
  • Excellent organizational skills with the ability to prioritize tasks and meet deadlines
  • High level of discretion and ability to handle confidential information appropriately
  • Preferrable knowledge of working with HR management systems (e.g., ESS/ Sage) for managing employee data, payroll, and benefits
  • Excellent communication and interpersonal skills
  • Teamwork and ability to collaborate effectively
  • Excellent administrative skills
  • Detail-oriented with a focus on accuracy and attentiveness
  • Proficient in MS Office applications with Excel and Power Point
  • Knowledge of South African labour laws and regulations
Benefits
  • Medical aid with discovery (100% contribution)
  • Gym membership (100% contribution)
  • Group risk benefits (100% contribution)
  • Onsite Parking
  • Breakfast snack, lunch and refreshments.
Occupation:
General jobs


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Mine Jobs-kuruman Black Rock
Jobin.co.za
MAINTENANCE Jobs-0731732853

MAINTENANCE Jobs-0731732853

Black Rock Mine
Kuruman
Jobin.co.za
Black Rock Mine Jobs-0731732853

Black Rock Mine Jobs-0731732853

BLACK ROCK MINE
Kuruman
Jobin.co.za