Bookkeeper

Description

About the job Bookkeeper

To ensure daily, weekly, and monthly reporting is completed in a timely and accurate fashion, and customer queries are attended to effectively and timeously

Requirement

• Grade 12 with Accounting
• 3 years work related experience or Bookkeeping Certificate
• Working knowledge of MS Office (Advanced Excel)
• Working knowledge of SAP
• Strong analytical skills
• Strong attention to detail
• Ability to handle pressure (deadline driven)
• Efficient customer liaison

Banking

Monthly reconciliation of bank balance between General Ledger and bank statement

Clearing Accounts

Reconcile and balance all clearing accounts daily

Clearing correspondence done minimum twice weekly per store

Resolve un-reconciled differences

Reporting

Weekly Exception reporting on all areas of responsibility

General Ledger

Prepare Sundry Accruals

Ensure Sundry Accruals balances to General Ledger with supporting documentation

Prepare journals for approval by Financial Accountant

Monthly/yearly GL debtors recons

Reconciliation of debtors ledgers between all Accounting and POS systems

Preparation of various sections for pre-release file- Bulks write -offs, Specials

Bulk Refunds Administration

Daily follow-up on all outstanding bulk refunds

Daily preparation and submission of all complete refunds

Weekly report on outstanding bulk refund requests

Bulk Re-instatements Administration

Daily follow-up on all outstanding bulk re-instatements

Daily preparation and submission of all complete re-instatement requests

Document Warehouse Archiving

Managing relationship with document warehouse

All index sheets & boxes marked in such a way that any other person will be able to determine where information is kept if need be

Customer Service

Regular contact with your internal customers

Demonstrate courtesy and effectiveness when dealing with customers

Drive for results

• Achieves set targets and completes work accurately and at the required standard
• Delivers best practice quality/ standards as established in the company
• Makes an effort to follow through on commitments

Solve Problems

• Identifies problems and seeks root cause
• Resolves problems and escalates issues accordingly
• using relevant information available in own department and operational work environment to resolve problems

Make Decisions

• Makes decisions within framework of company policies and within set timelines
• Makes decisions giving due consideration to consequences of the decision made in area of responsibility
• Implements decisions made in line with agreed processes and policies

Plan

• Plans within framework of operationally/department policies and procedures

Handle Pressure

• Handles pressure well and is consistent in controlling own responses irrespective of time/or workload pressures
• Remains focused and rational by not showing frustration or anger when resisted and displays self-confidence when dealing with difficult situations
• Calms others who are expressing frustration or anger "

Assert Authority

• Gets ones point across with credibility and self-confidence ensuring adherence to policies despite work pressures experienced

Collaborate

• Recognises conflict among team members and deal with it effectively
• Identifies and improves communication to bring conflict within the team into the open and facilitate resolution
• Makes concerted effort to collaborate and build rapport with internal stakeholders in finding solutions to situations leading to conflict and misunderstanding

Communicate

• Assesses the needs of audience in order to deliver appropriate message and content
• Applies communication strategies to ensure inputs from role players are discussed and acted upon
• Actively shares information and ideas, and encourages others to share their views and concerns