- Provision of business support on all aspects of the areas work
- Coordination and execution of administrative functions within the Vendor area
- Management of permit applications for Aspen SA Operations with SAHPRA
- Support annual submissions of narcotics and psychotropics to SAHPRA.
- Provide quarterly reports to SAHPRA on outstanding Triplicates.
- Ensure expeditious receival of import and export permits/authorizations.
- Assist with the qualification requirements for service providers.
- Provide input into work activities and priorities for the unit.
- Monitor adherence to schedules, organize and schedule meetings, monitor Vendor Management activities, and plan and make travel arrangements.
- Prepare, compile, and release documentation to external departments, example qualification statements.
- Coordinate project and office services
- Performs advanced administrative, operational, customer support and computational tasks.
- Administer CAPAs requests.
- Coordinate the required tracking of change requests to SOPs and processes and assist in determining compliance with control process.
- Assist in analyzing deviation trends.
- Coordinate the required tracking of overdue CAPAs, CCs, deviations and internal audit reports and responses.
- Arrangement for local and international audits
- Coordinate audits relating to document and information management.
- Coordinate and provide support during external and customer and statutory external audits.
- Assist in tracking and reporting on in-country Vendor Management metrics.
- Assist in the gathering and consolidating/ compiling information required for reporting.
- Consolidate documents.
- Maintain and update records and systems as required.
- Retrieve documentation and records to facilitate query resolution.
- Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information.
- Schedule meetings with local suppliers
Background/experience
- 2 to 3 years of relevant experience with permits applications and international travel arrangements
- Grade 12 Certificate
- Knowledge of international travel arrangements essential (55% of responsibility) Knowledge of permit applications with SAHPRA
- Broad working knowledge of concepts, terminology, and specialized admin requirements to support Vendor Management
- Knowledge of international travel arrangements essential
- Information Gathering
- Following Procedures
- Planning and Organizing
- Meeting Deadlines
