Reporting to the: Senior SCM Practitioner: Contract Administration and Purchasing
Key responsibilities will include but are not limited to:
- Expediting Orders
- Communicating and establishing the capacity and capability of suppliers to meet specific requirements in order to process orders.
- Process procurement orders, amend or cancel captured orders on request.
- Collating and verifying transactional documentation (requisitions, quotations, delivery notes, etc.) and forwarding to the immediate superior for further processing and/or resolving queries on pricing/discounts, etc. referring and making available necessary supporting documentation.
- Interacting with supplier representatives and resolving aspects pertaining to quality, discounts and delivery lead times.
- Communicating with suppliers, establishing the status of orders and expected delivery dates and/or prioritizing requirements for delivery in accordance with internal needs.
- Review all requisitions received and verify compliance with the SCM Policy and laid down processes prior to the generation of any purchase order.
- Issuing of purchase orders to suppliers and the requesting departments.
- Administration
- Checking and verifying transactional documentation (requisitions, quotations, delivery notes, etc.)
- Provide advisory support regarding supply chain functions and processes
- Generating specific reports detailing outstanding/ back orders.
- Communication of outstanding/ back orders to the relevant departments and suppliers for input.
- Assist with miscellaneous procurement related functions.
- Advising staff on procurement and contract administrative compliance/processes.
- Updating/capturing of monthly/annual/quarterly price variations on to EBMS for all applicable contracts/commodities.
- Review and posting of inventory transactions.
- Administration and co-ordination of meetings, communication and documentation relating to supplier/contractor performance.
- Contract Administration
- Creation of the contract files
- The administration of contract extensions/variations in line with the SCM Policy
- The administration of the CTICCs Contract Register
- Scanning and achieving of contract documentation and information.
- Compile data relating to supplier performance to enable evaluation
- Supplier Relationship
- Attending product demonstrations and/or communicating with supplier representatives, seeking information on products, service and support capabilities.
- Meeting and/ or interacting telephonically with suppliers to seek information on pricing, product availability or introduction of new product ranges.
- Act as an interface between suppliers and other relevant departments on purchasing processes and new products and services
- Build, maintain and manage supplier relationships and keep up good communication
- Minimum of a National Diploma (NQF 6) in Commerce, Purchasing, Supply Chain Management or equivalent.
- Knowledge of all relevant Municipal legislation, acts, frameworks and applicable case law
- Minimum of 2 years work-related experience preferably in a Hospitality/Local Government purchasing/buyer environment
- Driver's license will be advantageous
- Demonstrate ability to work under pressure
- Display self-discipline
- Sound interpersonal skills
- Sound communication skills
- Proven report writing skills
Kindly apply for this position through our applicant tracking system: https://cticc.recruitee.com/ before 17h00 on the 17th December 2023. Only shortlisted candidates will be contacted. The company reserves the right to close the advert at any time when sufficient applications have been received.
The CTICC is committed to Employment Equity and particularly welcomes applications from suitably qualified Historically Disadvantaged Individuals (HDIs).
For more information on the Cape Town International Convention Centre please visit: www.cticc.co.za
