Clerk: Support Services

Ackermans has an exciting opportunity for a Clerk: Support Services. The Clerk: Support Services will perform administrative duties for Support and Accounting Services which includes but are not limited to Company Cell phones and Credit cards, Accounts Receivable, Insurance, Foreign travel expense management and Petty cash.

We're a fully in-office team. This role is based at our Support Centre in Kuils River, Cape Town.

Key Responsibilities:

Company Cell phones

• Administration of the day-to-day Company Cell phone function
• Liaising with Company Cell phone service provider
• Prepare monthly Cell phone schedule and capture monthly expense journal
• Reconcile Cell phone suspense accounts

Company Credit Cards

• Administration of the day-to-day Company Credit Card function
• Liaising with Company Credit Card service provider
• Prepare monthly Credit Card schedule and capture monthly expense journal
• Reconcile Credit Card suspense accounts

Accounts Receivable

• Generate invoices and allocate payments
• Follow up on outstanding debt and overdue payments
• Circulate monthly statements
• Timeous processing of journals and completion of reconciliations

Insurance

• Administration of end to end Insurance process
• Preparation and processing of insurance journals and monthly accruals
• Preparation of monthly Insurance reconciliations
• Insurance reporting

Foreign Travel Expense Management

• Administration of ordering Forex for overseas travel
• Completing Costing and allocations from expense claim
• Prepare monthly Forex journals for allocation to appropriate accounts

Petty Cash

• Administration of daily petty cash expenses
• Daily balancing and safe guarding of petty cash
• Preparation of monthly journal and reconciliations
• Query management

Assist stores with renewal/issuing of trading licenses

• Ensure renewals are done prior to expiration date

Filing and General Administration

• Filing of financial information and documentation in line with statutory and legal requirements
• Assist with document storage arrangements (onsite documentation storage

EXPERIENCE REQUIRED:

Essential:

2 -3 years relevant finance administration experience, including strong reconciliation experience

Preferred:

• Retail finance experience

SKILLS REQUIRED:

System Skills

• Intermediate to advanced MS Excel

Functional Skills

• Excellent communication
• Attention to detail
• Ability to work under pressure and manage large volumes of work
• Ability to multi task
• Time management

QUALIFICATIONS REQUIRED:

Essential:

• Grade 12 (Accountancy and / or Mathematics)

Preferred:

• Relevant Tertiary Qualification (Certificate / Diploma / Degree)

JOB RELATED KNOWLEDGE

Knowledge required:

• Strong administration knowledge and ability
• Sound knowledge of financial administration and basic accounting principles (debits, credits, journals, reconciliations) and their application (finance systems)