Sales and Client Relations Manager Assistant

Do you have a passion for working with clients, enjoy problem solving and have an excellent eye for detail and organising? If so, an exciting opportunity has opened with us! We are looking for a people centric Sales and Client Relations Manager Assistant. Job Summary

To provide an efficient organizational and administrative service to the Sales and Client Relations Manager team, helping to manage and prioritize their time more productively.

Responsibilities

Sales and CRM assistance

• Provide efficient and effective assistance and support to the Sales and Client Relations Manager team
• Manage and maintain the diaries for the Sales and Client Relations Manager team members
• Cold calling and setting up of appointments with prospective new clients
• Schedule appointments with existing clients and follow-up meetings
• Prepare quotations and proposals for the Sales Representatives
• Obtain pricing for rebates on quotes / proposals and compile and prepare costing sheets
• Assist in compiling and submission of tenders
• Follow-up on e-mails and requests from the Sales team
• Assist with WastePlan events and functions as required
• Carry out any other duties which may be required within the overall function of the job
• Updating of company folders on the shared drive with updated tender / company documentation

Reports administration assistance

• Compiling and timely submission of reports as required for all reporting meetings
• Compile and maintain sales reports
• Compile and maintain the Client Relations Manager client visit report on a daily basis
• Compile and submit the Client Relations Manager schedule

General assistance

• Providing any other support and information to the Sales and Client Relations Manager team as required
• Provide assistance in preparing contractual documentation for new and existing clients
• Assist Sales with quarterly board reports
• Reception / switchboard duties on an ad-hoc basis
• Agendas, attendance registers and minutes for Sales / Client Relations Manager meetings as required
• Ensure all action points on meeting minutes are actioned on time and appropriate feedback is given to relevant parties
• Order promotional material (folders, envelopes, pamphlets, brochures, business cards) as required
• Ensure all promotional material and equipment (banners, gazebos etc.) are stored neatly in the storeroom and cleaned before and after use for events and functions
• Accurate filing and record keeping of all documents and records as well as general assistance with binding, scanning, copies, etc.
• Identifying system improvements and innovations that may result in more efficient and effective work processes
• Assisting in the implementation of systems and controls, to ensure policies, procedures and related / acts are complied with

Requirements

• Minimum Matric. A relevant Diploma or Degree will be an advantage
• A minimum of 3 years experience in relevant field.
• Relevant qualification and experience, knowledge and skills
• High proficiency in Microsoft Office is essential
• Valid drivers license

Employment will be implemented in accordance with the Employment Equity Act.

Only Applicants being considered for the role will be contacted.

Closing date: 29th September 2023

Should you wish to apply, please follow the online application process