COMMITTEE SECRETARIAT

Outputs

Formulate and produce meeting agendas and packs in consultation with the relevant Executives / Chairpersons;
Ensure timeous circulation of meeting packs in accordance with the Secretariat SOP;
Ensure that meetings are coordinated in accordance with the annual meeting plan;
Coordinate, prepare for, attend meetings and attend to ad hoc requirements;
Drafter and custodian of minutes for assigned committees;
Timeous circulation of matters arising to responsible persons;
Review of respective committee charters;
Ensuring compliance with good governance practices;
Prepare board payment schedules;
Day to day administration of the department;
Making necessary logistical arrangements for meetings;
Ensuring compliance with the Companies Act, the NEF Act and all relevant legislation;
Ensure that the institutional memory and company records are well maintained;
Ensure minutes are signed by the chairpersons and filed accordingly.

Experience/Skills Required

LLB, BCom Law / CIS qualification;
3 - 5 years working experience in the Secretariat field with a strong understanding of Secretariat processes & governance in both the public and private sectors;
Overall knowledge of primary legislation applicable to the NEF, Companies Act, King III & associated statutes & regulatory framework;
Excellent command of and fluency in the English language, both written & verbal;
Strong drafting (the ability to take meeting minutes) and administrative skills with attention to detail;
Good communication skills.

Qualifications

Personal Attributes/Behaviours/Attitudes

Must have a professional disposition displaying integrity, be a team player and energetic;
Ability to work under pressure and meet tight deadlines;
Ability to liaise effectively at high level; possess and promote the highest standard of ethics.

Desired Skills