Job Description
To administer the corporate business activities of the Company Secretarial team and to provide administrative support to the Company Secretary and fellow team members in an effective, timely and professional manner.
Key responsibilities:
Statutory compliance
- CIPC submissions involving annual returns, appointment of directors etc.
- Update of entity management programme (Kuberno)
- General statutory compliance work for dormant companies
- Compiling auditor packs forming part of the annual statory audit
- Address audit requests for companies within the Cosec portfolio
- Prepare and circulate Directors annual disclosures
- Arrange and coordinate PMC, Board and Committee meetings as well as Annual General Meetings.
- Book rooms, catering, and equipment
- Compile and finalise meeting agendas in consultation with the Company Secretary.
- Distribute meeting documents via Diligent Boards.
- Finalisation of minutes including preparation of extract of minutes and track action items.
- Compilation of FICA and KYC information packs
- Coordinate and manage the Cosec corporate calendar of activities and events.
- Coordinate and manage Cosec procedure notes and templates.
- Assist with information needed for i.e. opening of banking accounts and documents for signature
- Arrange travel, visas, and accommodation for the Company Secretariat department
- Take notes or dictation at meetings and provide general assistance during presentations to
- Company Secretariat team members.
- Organise and maintain diaries and make appointments for the Cosec team.
- Carry out background research and present findings for the Cosec team.
- Do expense reconciliation and invoice administration.
- Order stationery and other consumables.
- Monitor team members diaries; to check critical appointments have been made.
- Reconcile general and travel expenses in line with company policy.
- Log invoices received and submitted to accounts for payment.
- Assist team members with documents in line with new company templates and guidelines
- Provide admin support as necessary.
- Filing and storage of documentation (paper and electronic).
- Coordinate new team members induction arrangements
- Deal with post and couriers.
- Degree or diploma or equivalent in related fields such as administration, communication, business management, project management
- MS Office, SAP
- The company secretarial activities and key tasks.
- Experience in all aspects of team administrative skills and coordination of activities.
- Valid drivers license
- When you join Anglo American, you can expect to enjoy a competitive salary and benefits package. But more than this, youll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. Were a large, successful multinational company and were still growing all the time.
- Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine, process, move and market our products to our customers around the world.
- Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential
- Nothing is more important to us than ensuring you return home safely after a days work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, were also continually investing in new technologies from drones to data analytics that are helping to make mining safer
- To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.
