- Job Particulars: Job Title: Company Secretary Officer Department: Legal
Travel Required: No
Reports to: Head of Legal and Compliance
Job Grade: C54. Experience & Expertise (Typical educational qualifications & experience)b. Experience (years and nature)5. Critical Competencies
- Purpose of Job: To ensure the implementation and maintenance of sound corporate governance practice in line with the requirements of King IV, and to provide repository / filing / governance, knowledge, and advice.
- Key Results/ Accountabilities expected from job
- To attend, draft, record the minutes and resolutions relating to the General Council, Executive Council, and its Sub Committees;
- Responsible for ensuring the proper compilation and timely circulation of board papers (packs) and to assist the Chairperson of the board and sub-committees with drafting of yearly calendars;
- To obtain timely, appropriate responses and feedback to specific agenda items and matters arising from previous meetings in board and sub-committee deliberations;
- To ensure that constitutional matters are tabled, and deadlines are adhered to;
- To raise matters that may warrant the attention of the board;
- Ensuring resolutions are recorded and approved through the system in line with the Board and its Sub-Committees terms of references;
- To assist the board with the yearly evaluation, its individual members and relevant senior Management;
- Ensuring proper Governance record keeping in respect of the Board resolutions;
- Ensuring minutes are prepared within 14 days of statutory meetings (General Council x4/ annum; EXCO x8/annum; Fincom x10/annum);
- Provide Governance and guidelines to Board and its Sub-Committees.
- Providing members of the board, collectively and individually, with guidance as to their duties, responsibilities, and powers;
- Making the Board aware of any law relevant to or affecting the organization.
- Reporting to the board any failure on its part to comply with its Constitution or Regulations relating to Governance and policies and procedures;
- To assist in the Induction and Orientation of the Board as to policies, procedures, and specific training needs (when required), in respect of their fiduciary and other governance responsibilities.
- Educational background
- A bachelors degree in business Administration, Law, or Finance Essential
- Member of the Institute of Directors or Chartered Governance Institute of Southern Africa (CGISA) - Desirable
- 5-7 years relevant experience in Corporate Governance, Management, and Administration -Essential
- A comprehensive understanding of company law and regulations, including financial, legal, and corporate governance practices - Essential.
- Strong ability to work effectively with board members, senior management, and other stakeholders - Essential.
- Excellent Time management skills -Essential.
- Detail orientated -Essential.
- Excellent drafting and writing skills -Essential.
- Good interpersonal skills -Essential.
- High level of confidentiality -Essential.
- Membership in a professional organization -Desirable.
- Strong financial management skills -Desirable.
- Flexibility -Desirable.
