- POSITION DETAILS
OYA Energy Project Contracts Manager
Reports To
ENGIE Southern Africa Construction Director and Project Director
Department
Construction Development & Commissioning Phases
Period
24 Months Fixed Term Local Employment Contracts
Location:
Western Cape - Matjiesfontein
Closing Date
1st December 2023
- BACKGROUND
The Group turnover in 2021 was 57.9 billion Euros. The Group is listed on the Paris and Brussels stock exchanges (ENGI) and is represented in the main financial indices (CAC 40, Euronext 100, FTSE Eurotop 100, MSCI Europe) and non-financial indices (DJSI World, DJSI Europe, Euronext Vigeo Eiris - Eurozone 120/ Europe 120/ France 20, MSCI EMU ESG screened, MSCI EUROPE ESG Universal Select, Stoxx Europe 600 ESG, and Stoxx Global 1800 ESG).
We provide individuals, cities and businesses innovative solutions based on our expertise in 4 key Business Units:
- Renewable Energy
- Thermal and Supply
- Energy Solutions
- Networks
- JOB PURPOSE
- Align the contractual framework and contract(s) specifications to project's objectives.
- Share the information and knowledge of contracts between the relevant internal stakeholders.
- Ensure the contract(s) is (are) fully and compliantly executed.
- Prevent or mitigate disputes and claims.
- Mitigate project risks and benefit from project opportunities.
- Maintain good business relationships.
- KEY RESPONSIBILITIES
- Health; Safety and Environment (HSE)
- Apply the Health and Safety rules and enforce HSE culture at the construction site.
- Manage the related contracts
- Following-up and administrating the different contracts during project execution, under the responsibility of the CEO.
- Contribution to the project management processes
- Contributing to updating the risk and opportunity matrix of the project, focusing on the execution of the various contracts and the corresponding mitigation measures.
- Support the drafting of the Project Management Plan.
- Administration of the different contracts
- Administrating the main contracts and sub-contracts by collecting and keeping records of facts and events.
- Maintaining a register of correspondence, minutes of meetings, etc.; ensuring that proper document management is in place to support such filings.
- Monitoring the issuance and validity of the bonds and other security and implementation of (calling on) guaranties/security.
- Monitoring the interfaces between the different contract so as to anticipate and mitigate potential impacts from one on the other.
- Organizing periodic contractual review meeting.
- Contributing to the monthly progress report of the CEO.
- Drafting contractual letters to the clients, partners, contractors and sub-contractors.
- Identifying and documenting discrepancies between contract performance and related provisions of the contracts, and breach or lack of consistency between contracts.
- Following-up the performance of the suppliers and contractors, and keeping the Category lead buyers informed as appropriate.
- Document Management System : The Contract Manager will agree with the CEO, CD, Project assistant on a suitable document management system in order to sort and arrange project documents in a user friendly manner; such documents include: all contracts, letters, e-mails, Claim register.
- Permanently supports and reinforces commercial and contractual awareness amongst all employees
- Control and manage change orders
- Supervising implementation of the change orders procedure.
- Challenging change orders requests, participating to their validation, .
- Updating the change orders register.
- Controlling implementation of agreed change orders.
- Manage claims in relation with ENGIE lawyers and external lawyers
- Drafting, notifying and defending claims in a proactive way.
- Coordinating the investigations for claims received, .
- Preparing counterclaims and negotiates with the counterparties.
- Participating to litigation processes and court proceedings, .
- Liaising with the Category lead buyers, particularly with regards to key contractors and suppliers that are monitored at Group level (Supplier Relationship Management).
The Contract Manager has to be familiar with all the project contracts and agreements that are related to the construction activities with the objective to maximize the benefits from these contracts and comply with the Project Companys obligations. The main Contracts are the EPC Contract and the Power Purchase Agreement. Other related Contracts may include, but are not limited to:
- Various Interconnection Agreements - electrical grid, Implementation agreement, self-build agreement etc...
- O&M contractors agreements.
- Owners Engineer Agreement.
- Independent engineer.
- Other services, material or equipment supply contracts related to the construction of the Oya hybrid plant.
- Reporting
- The Contract Manager will be responsible to produce reports. This will include among others:
- Monthly Reports.
- Change orders reports.
- Claims and counter claims inputs to the CEO
- Any reports required by the CEO, Lenders, Insurance, or any contractually required reports to the off-takers or authorities.
- QUALIFICATIONS, EXPERIENCE AND SKILLS
- Qualifications
- Bachelors Degree in Law (NQF 7).
- Admitted as an Attorney to practice law in RSA with strong background in the energy sector.
- A course in Contract / Claim Management.
- Languages
- English language, Afrikaans and Mandarin would be advantageous
- Experience
- A minimum of 10 years of experience in power generation sector in the fields of construction and contract management.
- Preferable experience of OCGT, CCGT, coal, renewable, solar CSP or PV, biomass, wind
- Direct experience in contract management.
- Experience in the African, English market is an advantage.
- Specific Knowledge / skills
- Strong interpersonal skills, excellent communication, negotiation, coordination skills.
- Work in a multicultural environment and multidisciplinary teams.
- Administer commercial contracts.
- Resolve complex technical/ commercial issues.
- Strong asset management background.
- Excellent commercial background and negotiation skills with a proven track record in develop / manage complex technology based contracts with the ability to develop and maintain excellent customer account relationships.
- A positive and professional attitude.
- Disciplined execution skills and keen eye for detail.
- Ability to work under pressure within tight timelines.
- Excellent negotiation skills and the Capacity to persuade others to accept recommendations, cooperate or change their behaviour; work with others towards a beneficial agreement for all Parties.
- Familiarization with dispute resolution in general, arbitration procedures and administration.
- Gain a Deep knowledge of contract Terms and Conditions, provisions and requirements to ensure prompt assistance during the project execution.
- Excellent communication and reporting capability. Must be able to work independently and to bridge cultural differences.
- Ability to coordinate and direct and influence others. He should show capability of leadership.
- Goal and decision oriented
- Work with IT systems like MS office, Document management software, etc...
- BEHAVIOURAL COMPETENCIES
- Strong technical knowledge of large-scale projects (renewable energy production) which will allow him/her to rapidly identify potential issues on site, to investigate and address them together with the Contractors and the Owners Engineer.
- Good knowledge and experience of construction processes, best practices/norms, contracts, and international standards.
- Strong contract and negotiations skills.
- Strong communication and reporting skills.
- Must be able to work both independently and lead team structures with ability to bridge cultural differences.
- Goal and result orientated, able to prioritize issues in the best interest of the project.
- Highest ethical standards.
- Flexibility and ability to take initiative;
- Maintains high ethical standards
- GENERAL RESPONSIBILITIES
- Adheres to the Company Policies and Procedures;
- Behaves in a professional and responsible way;
- Lives the values of the Company.
