Debtors Controller

Location: Port Elizabeth

Department: Finance

Reports To: Finance Manager

Job Type: Full-Time

Job Summary

We are seeking an experienced and detail-oriented Debtors Controller to join our finance team. The ideal candidate will have a minimum of 3 to 5 years of experience in debtors management within a pressurized environment, preferably in the manufacturing industry. The Debtors Controller will be responsible for managing the company's accounts receivable, ensuring timely collections, and maintaining accurate records of all transactions.

SYSPRO Essential

Key Responsibilities

• Accounts Receivable Management:
• Oversee and manage the accounts receivable function.
• Ensure timely and accurate invoicing of customers.
• Monitor customer accounts for non-payment, delayed payment, and other irregularities.
• Conduct regular analysis of overdue accounts and implement effective collection strategies.
• Debt Collection:
• Proactively follow up on outstanding invoices via phone calls, emails, and letters.
• Negotiate payment plans with customers where necessary.
• Prepare and send monthly statements to customers.
• Liaise with legal departments or external agencies for debt recovery when required.
• Record Keeping and Reporting:
• Maintain accurate records of all collection activities and customer communications.
• Prepare regular reports on accounts receivable status, highlighting any issues or concerns.
• Assist in month-end closing activities and the preparation of financial statements.
• Customer Relations:
• Build and maintain strong relationships with customers to ensure timely payments.
• Address and resolve customer billing issues and disputes promptly.
• Provide excellent customer service, maintaining a professional and courteous demeanor.
• Internal Coordination:
• Work closely with the sales and customer service teams to resolve any discrepancies or issues.
• Collaborate with the finance team to ensure accurate and up-to-date financial records.
• Assist in the development and implementation of policies and procedures to improve the efficiency of the accounts receivable process.

Qualifications

• Education:
• A degree or diploma in finance, accounting, or a related field is preferred.
• Experience:
• Minimum of 3 to 5 years of experience in a similar role within a pressurized environment.
• Proven experience in the manufacturing industry will be highly advantageous.
• SYSPRO Essential
• Skills:
• Strong knowledge of accounts receivable and debt collection processes.
• Excellent analytical and problem-solving skills.
• Proficiency in accounting software and Microsoft Office Suite (especially Excel).
• Exceptional attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to handle high-pressure situations and meet tight deadlines.

Attributes

• Highly organized with strong time management skills.
• Proactive and results-oriented.
• Strong ethical standards and integrity.
• Ability to maintain confidentiality and handle sensitive information.

Equal Opportunity Employer

Our client is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Note: This job specification is intended to provide a general overview of the position and does not include all tasks or responsibilities that may be required.