The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation that researches, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa. The organisations work contributes to industrial development and supports a capable state.
Assistant Event Coordinator
About The Job
The CSIR has a vacancy for an Assistant Event Coordinator in the CSIR International Convention Centre. The incumbent will be responsible for assisting the Reservations Office with coordination of events and the Financial Administrator with administrative tasks. This position is based in Pretoria.
Key Responsibilities
- Assist Event Coordinators to check venues and welcome clients.
- Draw daily follow up report, draw files and enquiry sheets and distribute to Event Coordinators for follow up.
- Prepare files and checklists for confirmed bookings.
- Update daily and distribute Reservations Office report weekly.
- Assist in preparing quotations and event sheets for smaller, low value or repeat events.
- Prepare and maintain a filing and archive system.
- Financial Administration assistance
- Facilitate client registration as debtor for all confirmed bookings.
- Prepare invoice letters, dispatch invoices and file.
- Assist the Financial Administrator to ensure that all financial processes are completed timeously.
- Stand in for the Financial Administrator in their absence.
- Assist with reception duty as and when required.
- One year Certificate or Diploma with at least one year experience in Convention Centre, organising conference and/or hospitality industry or similar environment.
- Ability to multi-task and attention to detail.
- Methodical and systems orientated.
- Ability to work under pressure and flexible.
- Customer service oriented.
- Initiator and team player.
PLEASE NOTE THAT FEEDBACK WILL BE GIVEN TO SHORTLISTED CANDIDATES ONLY.
For more info, please email us at Recruitmentinfo@csir.co.zaPlease do-not send applications to this mailbox, it is only for inquiries.
The CSIR is an equal opportunity employer. As such, it is committed to the employment Equity Act and will through the filling of this vacancy, give preference to candidates from designated groups in terms of the Employment Equity Act. By applying for this position at the CSIR, the applicant understands, and agrees that the CSIR may solicit a credit and criminal report from registered credit bureau and/or South African Police Services (in relation to positions that requires trust and honesty and/or entail the handling of cash or finances), and may also verify the applicants educational qualification and employment history. The CSIR reserves the right to remove the advertisement at any time before the stated closing date and it further reserves the right not to appoint if a suitable candidate is not identified.
