Creditors Clerk at Mane Shared Services / Deli Spice

Creditors Clerk in Johannesburg - 6 MONTH CONTRACT

Finance

Accounts Payable Function will include:

Full Accounts Payable Function completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Keeping track of all payments and expenditures, purchase orders, invoices, statements
Reconciling processed work by verifying entries and comparing system reports to Statement balances
Clearing of the Goods received suspense accounts and attend to unresolved queries within 3 months.
Maintaining historical records and accurate filing of documentation
Paying suppliers by scheduling payment requests and ensuring payment is received for outstanding credit, responding to all supplier enquiries regarding accounts payable functionalities
Preparing analyses of accounts and producing monthly reports within all supplier terms
Continuing to improve the payment process assisting with determining monthly cashflow
Process and allocate expenses to accounts and cost centers by analyzing invoice/expense reports/purchase orders
Ensuring that all intercompany recharges are submitted and ensuring the recovery of expenses are completed
Ensure that GRN & AP control accounts agrees to the general ledger monthly
Capturing of all supplier payments within the payment terms on the system
Capturing of all invoices for nominal payments to ensure the Cashbook clerk can process the cashbook daily
Liaise daily with the Cashbook Clerk.
Review of expense ledgers monthly to ensure items are correctly allocated
Ensuring that all inter-company recharges are processed and recovered

General Ledger Responsibilities Will Include

All relevant information are timeously supplied during SARS reviews
Internal and external Audit preparation as well as complete assistance throughout the whole process

CUSTOMERS

Accounts Payable Reporting

Regular liaising with Suppliers with clear communication and required sensitivities
Regular liaising with the Procurement Department with clear communication and required sensitivities
Timeous allocation of invoices and payments
Up-to-date and managed within terms AP Age analysis
Clear and reconciled GRN Suspense control accounts.

Loading Of Payments

Ensuring that all supplier payments are loaded accurately for payment as per supplier terms
Ensuring that all payment schedules are authorized and released on the online banking facilities

PROCESS

Accounts Payable

Reconciliations completed and submitted for review by the 15th working day monthly
All queries to be resolved monthly
Processing completed by the 4th working day monthly
GRN Trial Balance reconciled and cleared monthly
Monthly payment schedule submitted for review by the 26th of each month for approval to load payments (approved dates/month-end/supplier terms)
Payment processing for all relevant accounts are completed daily and ensuring that the cashbook clerk is informed to ensure that all banks are reconciled for review by the 3rd working day monthly
Invoice capturing of all one-time or cashbook nominal payments to ensure cashbook payment processing can be completed
Accurate and efficient cost center and ledger code allocation
Liaise daily with the cashbook clerk

PEOPLE

Team player within a shared services environment and assist with training and coaching
Accurate and efficient assistance with weekly cashflow forecast
Adherence to Finance's Standard Operating Procedures (SOP'S)
Adherence, cooperation, and assistance in achieving all monthly/quarterly/annual reporting deadlines

Desired Skills