Category: Cross Functional Support - OF5305
Posted by: Alexander Forbes
Posted on: 28 Jan 2025
Closing date: 03 Feb 2025
Location: Johannesburg
Purpose Of The Job
To process Creditor and Once off invoices, in an accurate, timely and efficient manner to service providers (Internal & External) as per agreed timeframes, in the accounting systems, with the correct account line allocations in line with the correct approval authority to the general ledger, meeting SARS requirements of a valid tax invoice.
Overview
- Capturing of Invoices: Once-Off payments and Creditor Payments
- To accurately capture invoices daily in the accounting systems in order to effect payment timely and accurately to once off suppliers within the agreed timeframes.
- Ensure invoice meets SARS requirements of a valid tax invoice.
- To ensure vendor process is adhered to
- To ensure accounts payables procedure, processes and guidelines are adhered to.
- To ensure invoices are correctly authorized as per the authority matrix and allocated to the correct general ledger account lines and cost centre
- To ensure payment batch is submitted for checking and paid timely per agreed timelines
- Ensure remittances are submitted daily for all payments processed
- Accurate filing of invoices electronically
- Apply the relevant controls required in accounts payable
- To ensure Creditor payments are processed and submitted for payment timely.
- Credit terms are met, queries resolved timely to avoid interest and penalties.
- Check, match and capture invoices against statements
- Understand age analysis of accounts and under general structures
- Action queries and reallocations from internal customers timely in the correct reporting period, achieving timeous and accurate month-end and year-end process.
- Provide back-up to the team when required
- Assist with any task that may arise from time to time in the finance department
- Provide management information when required.
- Timeous and accurate achievement of month-end process
- To ensure emails are read and responded to timely and within the agreed turnaround times. Claims
- Ensure claims are processed accurately and submitted for timely for payment timely. Projects
- To assist with ad-hoc projects.
- Matric with minimum Maths and Accounting.
- Studying towards a relevant accounting qualification, Accounting Diploma/Degree.
- Three or more years full function Creditors Experience in accounts payable environment.
- Two or more years in AP clerk experience
- Strong understanding of a valid tax invoice, vat requirements, bank requirements, and procurement processes as well as authority approval requirements.
- Knowledge of agreements, contracts and credit terms
- Ability to work under pressure, multitask and prioritise
- Ability to present excellent and courteous customer service.
- Ability to maintain effective working relationship with other members of the department and business.
- Ability to meet deadlines.
- Problem solving skills
- Excellent professional work standard
