ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Process all invoices for payment accurately and completely on the accounting system.
- Ensure all invoices are properly authorised in accordance with the levels of authority and allocated to correct supplier and general ledger accounts.
- Reconciliation of supplier statements to payments and supplier ledger accounts.
- Attending to queries and claims on the supplier reconciliations and responsible for resolving all queries and claims in a timeous manner.
- Liaising with suppliers regarding outstanding invoices, PODs and supplier related queries.
- Must ensure that any settlements, discounts or rebates are calculated accurately and deducted where applicable.
- Frequent follow up on credit requests, outstanding invoices and statements and credit applications.
- Checking and correcting of all store purchases (PO Tools) in an accurate and timeous manner.
- Communicating of all store purchase errors to stores in a structured manner.
- Match and capturing of all payments against correct invoices in relevant Supplier accounts.
- Ensure that all documents are in order and filed correctly.
- Load authorised amounts for payment on the electronic banking system.
- Prepares analysis of accounts, as required.
- Utilizing journal entries to accurately transfer all payments and/or expenses to correct companies by using the intercompany loan accounts.
- Prepare and Capture Stock Journals.
- Prepare and Capture Petty Cash Journals.
- Reconcile Petty Cash.
- Creating Provisions and accruals on the accounting records.
QUALIFICATIONS
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
- A tertiary qualification in Accounting or Bookkeeping
- Basic accounting knowledge (recognising valid tax invoices and credit notes, journals, payment terms, calculations skills, etc.)
- Knowledge of Microsoft Excel is essential.
- Pastel Partner Experience
- Experience of creditors processing (minimum 3 years)
LANGUAGE SKILLS
- Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organisation.
MATHEMATICAL SKILLS
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardised situations.
COMPUTER SKILLS
- To perform this job successfully, an individual should have knowledge of Accounting software; Internet software; Payroll systems; Spreadsheet software and Word Processing software.
COMPETENCIES REQUIRED
To perform the job successfully, an individual should demonstrate the following competencies :
- Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
- Oral Communication - Listens and gets clarification; Responds well to questions.
- Written Communication - Presents numerical data effectively; Able to read and interpret written information.
- Teamwork - Balances team and individual responsibilities.
- Organisational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.
- Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.
- Initiative - Volunteers readily; Seeks increased responsibilities; Asks for and offers help when needed.
