Baiga Tee Faida

United Nations Office of the High Commissioner for Human Rights

Administrators

Office Assistant

• Provide receptionist service, including welcoming visitors and directing them to the appropriate staff, as well as responding to phone calls. • Type administrative correspondence, including memos and faxes, as requested by the Head of Sub-Office. • Coordinate administrative activities with the head office and other field offices. • Make procurement requests and ensure timely payment of vendors. • Record, distribute and file in an efficient registry and filling system all incoming and outgoing correspondence. • Prepare accountability reports for expenditures such as petty cash, fuel, and vehicle usage, military escorts, seminars and events and other administrative lines. • Disseminate relevant administrative and substantive documents to international/ national staff. • Receive and format monthly information like Monthly staff attendance register, fuel log and tally sheets, from field offices for the Head of Sub-Office. • Ensure proper filling of all documents, both of an administrative and program nature. • Assist the Field Security Advisor in preparing all security authorization and prepare staff travel authorization/claim. • Keep an updated database of OHCHR contacts, including UN, civil society and public authorities. • Ensure the timely request, delivery and distribution of house- keeping, stationary and office supplies to both the sub-office and regional field offices. • Ensure that all documents awaiting distribution to other offices are dispatched in a timely manner; liaise with UNDSS and other partners to coordinate pick-up and delivery times. • Develop and maintain a weekly schedule of staff/ vehicle movements. • Assist staff in the preparation and organization of programme events/ workshops, as required in particular provide logistical support by liaising with caterers, venue, hotels, material suppliers and printers etc. • Arrange for travel and hotel bookings for the national and international staff within and outside Gulu district. • Complete other related tasks assigned by the Head of Sub-Office.

Children of Grace

Administrators

Office Manager

• Provided support to staff, ensured safety of lives and property on board, by coordinating, activities and monitor performance of the child mentors. • Provided technical assistance and operational guidance to Project Officers. • Participated in the development of the work plan, and ensured compliance with other assigned objectives. • Set monthly goals for mentors department based on annual goals for the organization • Reviewed weekly goal document with staff and followed up on tasks that were accomplished each month. • Worked closely with all the program staff in implementation of the program. • Actively engaged community members to form an Advisory Committee to support and inform program activities. • Organized community events to sensitize communities on the student’s sponsorship program. • Offered support in the creation of technical curricula, basic education and financial learning. • Recruited and trained mentors to deliver technical programs to students • Identified and recruited students from the areas of operation to participate in the sponsorship program. • Regularly monitored and tracked students’ progress in school, home and in the communities. • Offered support in community mapping activities, home/students assessments and evaluation of activities. • Maintained books of accounts. • Managed and handled all the filing system in accounts section. • Ensured that all payments were made and receipts filled. • Prepared pay roll of all staff members, payment of NSSF & PAYE. • Handled petty cash payments through QuickBooks

Children of Grace

Administrators

Administrative Assistant

• Reception of all Visitors and made sure Visitor and staff are tended to and help out. • Managed Petty Cash to staff and managed prepaid fuel for Vehicles for the smooth running of field and office work. • Managed the smooth flow of administrative work in the office and ensured office and personnel policies are in agreement with the Employee Policy Handbook. • Worked closely with all the program staff in implementation of the sponsorship program. • Engaged community members to form an Advisory Committee to support and inform program activities. • Organized Community events to sensitize communities on the program. • Offered support in the creation of technical curricula, basic education and financial learning • Recruited and train mentors to deliver technical curricula to students. • Identified and recruited students for program participation. • Offered support in community mapping activities, students assessments and evaluation. • Prepared accurate and timely monitoring of students’ reports holistically. • Monitored staff attendance, Prepared and submit accurate and timely bi-weekly reports to Supervisors. • Provided logistic and administrative support during staff general and coordination meetings, workshops other trainings and compiled the minutes as discussed and agreed upon in the meeting. • Prepared and implemented guidelines for support functions of the reception, photocopies, translation services, office cleaning and maintenance. • Ensured proper functioning and maintenance of the office and guesthouses equipment’s like photocopiers, printers, Cookers, fridges among others. • Conducted monthly stack taking for supplies and procured supplies. Made sure that a bid service is done on the procured items and services. • Facilitated timely payments for electricity, water, DSTV and any other related bills for the facilities. • Managed and maintained an accurate inventory of office supplies to include stationery, Consumables and Catridges. • Worked hand in hand with service providers and ensured timely travel and accommodation arrangements for Guests and Teams from other parts of the world. • Maintained confidentiality of all national staff personnel issues including disciplinary procedures and contract/ pay rates among others. • Worked closely with the respective supervisors prepared all staff position description, recruitment processes & contracts. • Actively participate in disciplinary actions, hiring and termination meeting for the office as necessary, advice staff on disciplinary procedures. • Arranged for staff programme events trainings and other human resource development activities. • Conducted myself professionally and personally in such a manner that brought credit to the organization and not to jeopardize its humanitarian mission. • Completed other duties as assigned by the supervisor

Degree

Uganda Christian University

Bachelors Social Work and Social Administrin

Personal Assistnt, office Administrative assistant, A child mentor, child care taker, Nanny

Ms. Yvonne Masarafuka

Legal Officer

United Nations Office of the High Commissioner for Human rIghts

+256 772 775 790

ymasarakufa@ohchr.org

Atim Eunice

Social Worker

United Nations Children’s Fund

+256 777 341 796

atiime@yahoo.com

Ochaka Fred Muno

Senior Civil Engineer

Action Africa Help International

+256 772 981 792

fredmuno@gmail.com