Florah Nhlapo

Flavius Mareka TVET College

Procurement officer

Senior Administrative Clerk ( Finance and SCM )

• Performing the administrative duties in Supply Chain function of the College. • Assisting with compiling of documents specifications list for quotations, comparing quotations and tenders. • Providing secretariat or logistical support during Bid Evaluation consideration as well as shortlisting procedure for Bid Adjudication Committee. • Creating purchase orders and receiving goods electronically on SAGE to create an invoice. • Performing other administrative duties on a rotational basis as deemed necessary by the line manager. • Checking quantities and issue consumables to departments and individuals. • Effectively controlling procurement of goods, services and equipment. • Placing orders, receiving and verifying goods from suppliers, issuing goods to end users for general equipment. • Issuing goods to end users for NSF and COS related goods and services. • Updating and maintain the supplier database by registering new suppliers, remove old suppliers, update exiting supplier information • Follow-up on outstanding requests and provide feedback to clients on status of requisition.

South African Police Service: Technology Management Services

Administrators

Senior Administrative Officer (Procurement)

• Managing and maintaining database, process requests and communicate decision to stakeholders. • Maintaining supplier database is in compliance with SCM policies and directives. • Ensuring proper and valid supporting documents are attached for each request. • Ensuring that the procurement of goods and services are within respective delegation of authority. • Ensuring and checking that goods received correspond with goods that were ordered. • Ensuring that goods ordered are in accordance with the specifications from user request. • Capturing and verify source document and place orders with suppliers. • Verifying allocation of funds and amount of SCOA codes before processing the requisition. • Ensuring that all open orders and requisition are cleared on monthly basis. • Follow-up on outstanding orders and ensure that goods and services are delivered according to written order. • Ensuring that where contract does not exist, the price quotation or bidding process of ordering are applied. • Providing administrative support for evaluation and adjudication of tenders. • Verifying and acknowledge the correctness of goods and services supplied against the appropriate documentation. • Conducting sites visits where necessary to ensure that goods and services are delivered and installed according to SITA regulations and SLA agreement between parties. • Requesting and obtaining quotations for goods and services supplied against the appropriate documentation. • Give feedback to service providers on outstanding orders and clients • Attending budget session with senior management to give feedback of commitments, projected funds and expenditure. • Compiling quarterly and annual financial statements to budget committee. • Monitor and evaluate allocation of budget are according to PFMA Act. • Ensuring payments are done according to Treasury regulations and paid within specified time frames.

Diploma

Tshwane South TVET College: Atteridgeville Campus

National N Diploma (Business Management)

Administrative Activities that include Supply Chain Management.

Certificate

Enterprise University of Pretoria

Supply Chain Management in Public Sector

In any Administrative unit and Supply Chain Management Division

Hantie du Plessis

Assistant Director: Supply Chain Management

Flavius Mareka TVET College

016) 976 0829 Ext 1039

duplessish@fmtvet.co.za

Colonel LM Hlatswayo

Manager & Supervisor: Training Systems

South African Police Service: Technology Management Services

Tel: 012) 432 7166 Cell: 071 6762 700

hlatshwayol@saps.gov.za