Mariska Wolmarans

Steval Engineerong

Engineers

Senior Document Controller

Manage document control process for efficient Management & Recording of Project Documents. Created Project Document Register (PDR) as per Client’s requirements (±4000 entries) – Excel bases, using all transmittals sent and received to and from Client. Daily update and maintenance of PDR as per documents / drawings submitted and received. Creating new document / drawing numbers. Weekly distribution of PDR to Project Engineers. Weekly & Monthly Progress report updates bases on documents / drawings submitted and received, breakdown of various Statuses received on document / drawings from Client. Monthly submittal of PDR to Client for comparison and approval. Weekly teleconference with Client (Technoedif, Portugal) on transmittals sent and received, as well as expediting of documents / drawings / technical queries, etc. Submittal of documents / drawings using Client’s online Document Management System. Submittal of Status 3 (AFC approved) documents / drawings to site. Managing and maintaining site drawing register. Submittal of Status 3 (AFC approved) drawings to workshop. Managing and maintaining workshop drawing register. Correspondence register. Ensuring all documents / drawings received from Engineering for submittal to Client is correct (document / drawing numbers, description, page numbers etc.). Ensuring all documents / drawings received from Client and Sub-Contractor is downloaded within 24 hours and forwarded to relevant Project Engineering and ensuring turnaround time of 14 days are met. Managing 2 Document Controllers.

Goss & Balfe

Engineers

Site Document Controller / Administrator / Test Pack Co-ordinator

Setting up all registers, files & drawings (master copies), A0 hanging drawings & A3 drawings (both projects). Updating & maintaining registers – Drawing registers, commercial registers, ARN’s, Technical Queries, Procedures, WPS’s, QCP’s etc. Compiling working copy files of all drawings for QC Department & Site Supervision. Ensuring QC Department & Site Supervision receives all new revision drawings (via transmittal) – Controlled copy. Receive and check documents / drawings / correspondence received from Client against transmittal. Managing of all site documentation (EW, PMI’s NCE’s, letters) / drawings. Transmitting of documents / drawings / correspondence to Client. Liaising with Durban office regarding documents / drawings. Managing of all site documentation / drawings. Compiling of Technical Queries, updating register & ensuring correct drawings are attached & transmit to Client. Follow up of outstanding Technical Query responses. Ensuring Site Supervision receives responses to Technical Queries ARN (Advance Revision Notices) – ensuring register is updated, transmitting copy of ARN to Site Supervision & QC Department – Follow up on new revision drawing relating to ARN. Transmitting of AS-BUILT drawings to Client as per Iso Metric drawing register. Managing and ordering of site stationary. Ensure daily attendance registers are signed. Updating Attendance & Evacuation Registers. Safe keeping of all Temporary & Permanent Export documents. Compiling & transmitting Daily diaries to Client. Compiling & Issuing daily diaries to the client ensuring manpower and hours are correct (weekly update using clock cards). Updating & transmitting weekly progress report to Client. Submitting weekly overtime request. Updating tracker sheet (delivery of steel). Updating and managing the Mechanical & Structural trackers. Booking of flight tickets via Durban office. Secretarial duties. Compiling Asset Register (incl. values) for Client. Comparing Manpower Mobilisation registers with IR & Safety Stats Registers. Record keeping of all Master QC documents (QCP’s, WPS’s). Assisting QC department. Reviewing TPC (Test pack Completion) packs. TPC coordinator – assisting& liaising (Client & G&B) with outstanding CAT 2 & 3 items. Ensuring correct Revision drawings in packs. Coping & scanning of all signed of MC & PC packs. Ensuring all relevant documents are signed off in the Packs. Transmitting of final handover packs (original & copies) Compiling of GB copies (Test Packs) for record keeping.

Foster Wheeler

Project managers

Project Administrator / Co-ordinator / Admin Manager / Document Controller

Receive, check, accurately record into WEBDMS and distribute to all project drawings & documentation in an efficient & expeditious manner (done in accordance Project & Corporate procedures). Monitor progress of in-house and Client reviews of Technical data. Where required, input progress information (received from discipline engineers) accurately at regular intervals as specified by the project. Produce reports on documentation and progress as requested. Ensure that hard copy & electronic files as required are maintained in good order to comply with QA requirements. Contribute to compilation of final project dossiers, as-built portfolios and archiving. Receiving from Head office drawings for transmittal to contractors (8 contractors & Client (SASOL). Updating drawing registers. Transmitting drawings (incl new revision) drawings to Contractors. Maintaining & updating Technical Query registers. Ensuring Technical Queries received from Contractors are submitted to relevant Engineer. Follow up on responses from Engineer on Technical Queries & submitting to Contractors. Undertake other tasks as requested by the Document. Control Supervisor or Manager, Document Control. Produce exception reports on late documentation for management review. Monthly SHE rep inspections. Monthly audits on Contractors – latest revision drawings.Arranging of Weekly Client Review and on Site Meetings. Taking of Minutes at Project Meetings, Safety Meetings and other Meetings as required. Typing of Minutes and distribution as required. General Typing for Construction Management Team. Manage Reception and Switchboard and safe keys. Manage and Maintain Reception printer, Fax machine and Logging, photocopying, filing & distribution of incoming documentation to FW Construction in accordance with appropriate Procedures. Monitoring of Construction staff including–sign-in books, totalling and logging staff and visitors man hours. Issuing of Construction APTR’s/Holiday/Sickness returns & Project Management APTR’s for weekly completion. Manage and maintain site stationery and refreshments (tea, coffee sugar) supplies. Stock control, ordering and budget control. Conference rooms bookings & weekly printout of sheet for doors. Ensuring Conference Rooms are clean and tidy. Arranging of refreshments for meetings and clearing up after meetings. Daily& weekly back-up of FW computer network. Site office inventory checks & updates. Downloading of photographs from digital cameras & printing of pictures. Control and Issue of PPE to site visitors and assuring that visitors sign visitors register. Supervision of Site Office Cleaning Staff and general Office Site duties. Site Petty Cash Float – Manage and Maintain petty cash, slips/receipts and monthly reconciling for reimbursement. Answer telephones and take detailed messages.Arranging of Weekly Client Review and on Site Meetings. Taking of Minutes at Project Meetings, Safety Meetings and other Meetings as required. Typing of Minutes and distribution as required. General Typing for Construction Management Team. Manage Reception and Switchboard and safe keys. Manage and Maintain Reception printer, Fax machine and Logging, photocopying, filing & distribution of incoming documentation to FW Construction

Grade 12 / Matric

Germiston Technixal College

Luigi Bruni

Project Manager

Goss & Balfe

+27763062363

Luigib@gossbalfe.co.za

Deena Govender

Document Control Manager

Foster Wheeler

0116900400

Ria Olivier

Depattmental Head

+27829275019