Nombulelo Tywetywe

Job Summary
• Welcoming/greeting, directing and offering refreshments to visitors
• Setting up the boardroom for meetings
• Cleaning/clearing the boardroom after meetings
• Co-ordinating meetings and organising catering
• Managing and maintaining the front reception area
• Managing and maintaining the balcony areas
• Handling the switchboard and directing calls to the relevant person
• Receiving, directing and relaying messages to the relevant person
• Arranging courier deliveries that need to be sent from the office
• Ordering of and maintaining stationery and office supplies/consumables
• Office supplier reconciliations and checking of invoices
• General administration
• Ad hoc administrative duties
• Prepare correspondence and documents
• Schedule appointments
• Booking of flights and hotels and assisting with bookings for other offices
• Arranging corporate events – from hotel booking, menu selection, communication between relevant parties
• Maintaining and watering of plants and flowers in the office and on the balconies
• Maintaining and ensuring the kitchen and canteen area is clean at all times
• Managing and training Rent-A-Maid
• Ensuring knowledge of staff movement in and out of the office
• Monitoring visitor access and maintaining security awareness
• Maintaining hotel relationships and corporate rates
• Arranging of plumbers/electricians/suppliers should anything require fixing
• Maintaining leave approvals
• Arranging birthday celebrations
• Collecting post from the post office
• Reconciliation of accounts payable invoices
• Processing invoices for approval
• Processing invoices for payment to suppliers
• Working closely with Finance Manager where role can expand – the more enthusiasm and knowledge shown, the more accounts payable/receivable work can be handed over