Phindile Nontuthuko Mkhize

Madlula Guest House

Hotel managers

Personal Assistant

Assistant / Receptionist Madlulas Guest House - KZN Administration duties  Welcome visitors, reserve accommodation and restaurants for lunches / dinners;  Attend to client’s general enquiries about the company;  Directing visitors / clients to appropriate contacts within the company;  Attending to mail, answering incoming calls and arranging appointments for Manager to meet with clients;  Assist in creating and maintaining reporting spreadsheets and creating word documents;  Treat incoming e-mails as well as incoming / outgoing faxes;  Keep flexi-time sheets updated and to manage reception shop (stock and petty cash);  Prepare invoices and income statements.

SANRAL

Engineers

Project Management Assistant

  Assisting with preparing of tender documents;  Assist with doing the presentation for the clarification meeting;  Day to day administration;  Liaise with stakeholders;  Assisting PM’s with their Projects Administration;  Making Travel arrangements for PM’s;  Assisting at the RM office whenever required;  Assisting at the Reception;  Arranging refreshments whenever required;  Attending GFIP committee and taking of minutes; Keeping track of PM’s diary;

Department Of Public Works

Other jobs

Personal Assistant

Supervision of junior staff in the section Perform all typing, faxing, scanning, emailing and photocopying for the office of the General Manager  Ensure effective communication, good customer relations and mail management  Maintain the General Manager’s diary and ensure effective time management  Ensure that all accommodation and travel arrangement needs are met timorously and effectively  Ensure proper scheduling of internal and external meetings and other logistic arrangements  Take minutes of all the meeting for the General Manager, forward the decisions and timorously make follow-up on progress made / outstanding tasks Financial Management duties  Proper management of Departmental entertainment allowance fund and manage procurement of goods and services for the section  Compiling and submission of S & T claims for the months for General Manager and make sure that claims does not exceed the budget allocation  Assist to consolidate cash flows and budget/risk management reports for the Chief Directorate  Assist in verify the correctness of payment of all domestic services  Assist in verifying the correctness of payment of municipality

Agribusiness Development Agency

Secretaries

Secretary

Ensuring effective and efficient communications within ADA, as well as with other stakeholders  Co-ordinating of board meetings, minute taking and distribution of such minutes  Communicating with service providers and stakeholders on behalf of the Cluster Manager  Planning and follow through of travel for the Cluster Manager  Collections and distribution of correspondence for the Cluster Manager  Implementation and maintenance of the filing system  Ensuring that confidentiality is kept within the office  Ensure that invoices are sent through for payment – liaising with the Consultant to inform when payment will be made

Eskom

Engineers

Contract Administrator

Co-ordinating requirements, scope of work and drawings  Monitoring Contract Management contact file for adherence to new engineering contact requirements  Controlling payments certificate register and ensure all payments are received by Finance Department within the time stipulated in Service Agreement  Preparing payment certificates on behalf of Quantity Surveyors  Managing the process of payment certificates for retention release on all projects in accordance with contract condition  Co-ordinates and maintaining a monthly retention release report to Contact Manager  Managing documents control process and distribution of applicable documentation Programme Department staff, Contractor and Consultant  Submitting progressive monthly report per discipline to Contacts Manager indication BBE / SMME payments made to contactors and consultants  Monitor BEE / SMME Consultant and Contractor payments on fixed rate contracts and pro-active request for modification when required  Co-ordinates contactor and consultant performance appraisal on completion of projects

Eskom

Engineers

Senior Administration Support

standards and formants structured per Eskom instruction manuals;  Organising and arranging for functions, meetings, training seminars and conferences as required;  Preparing presentation materials and providing background material on request;  Responding to telephone calls which require general routine answer;  Controlling the flow of work in the absence of the Manager by directing request to the appropriate departments and providing the Manager with feedback;  Handling consultants complains and ensure that the complaints are handled through proper channels for speedy resolution;  Noting, monitoring and taking care of customer complaints and requests. yment

Department Of Transport

Project managers

Secretary

Provide general administrative support  Administer filing system  Administer S & T, local purchase orders and petty cash  Administer scheme vehicles, stationery and furniture  Verifying data using information systems  Uploading and downloading of information  Perform front line duties such as filling, faxing, photocopying, and typing  Prepare, type notices and minutes of meetings

Department of Health

Generals

Secretary

Assist in preparing minutes, presentation and compilation of reports  Develop and maintain good filing system and lamination of documents  Maintain departmental leave records  Maintain computer database and records May 2005 to Aug 2007 Teller – Customer Representative First National Bank  Ensure that deposits are processed accurately, cash and cheques are correct  Ensure withdrawals are debited to correct accounts and amount paid out to customers is correct  Ensure that physical cash is under proper control and balances to the system and that all differences  Customer service  Ensuring that all customers’ complaints are dealt with per the complaints management system  Providing support to sales staff by generating leads being of assista

Diploma

Icesa City Campus

Hotel Management

Yes

Degree

UNISA

Bcom Banking

Yes

Certificate

FNB Learning Center

Telling Fundermentals

Yes

Mr Fezile Mbuli

General Manager

Department of Economic Development

033 264 2606

Fezile.mbuli@kznedtea.gov.za

Mr Edgar Dube

Project Manager

SANRAL

0333922383

Edgar.dube@sanral.com

Mrs Zandile Hlela

Managing Director

Madlula Guest House

0333869933

madlulaguesthouse@gmail.com