Purpose Of The Job
The Data Capture is responsible for capturing all documents and electronic records in accordance with record classification and retention guidelines. The Data Capture shall maintain electronic database for data, check data correctness, completeness, consistency and data verification by liaising with relevant staff.
Key Responsibilities Include But Not Limited To The Following
- Receives, sorts and processes documents in accordance with each specific client requirement
- Sort documents by removing staples, pins and clips as required
- Apply document barcodes to specified documents
- Prep/Index according to client requirements - accuracy and attention to detail is essential
- Link documents correctly to file/file dividers and temp folder
- Image documents as per client requirement
- Check that the images are the right page up, blank pages are deleted, quality of image, number of pages correspond
- Quality control and verifying of indexing and imaging. Ensuring that all capturing, indexing, and imaging details as per each specific client have been 100% correctly processed
- Correction of any errors
- Logging and reporting of errors made for remedial training of indexing and imaging staff
- Scan file/folder into e-Scanner locations for image transfer
- Print required picklist once images have transferred
- Scan file into the e-Tracker location for tracking purposes
- Print picklist for transfer to Vault location
- Interfiling and ensuring that all documents in the folder have been scanned and linked to the file.
- Cross reference check that the temp folder is clear/empty on the system.
- Creation of new files
- Releases processes
- Mail room functions - dispatching and receiving files
- Receiving and dispatching acknowledgements and distribution to various divisions
- Monitoring and processing all archive storage and request requirements
- Flexibility to perform in various functions, various departments, and various locations
- Whilst attention to accuracy is vitally important - efficiency and processing volumes achieved daily are as important
- Maintaining client confidentiality - adhering to all POPI requirements
- Ensuring that SLA requirements are met by managing work time efficiently
- Adhere to work site policies, procedures, and safety requirements
- Communicate to the Team Leaders on matters that need to be addressed or in cases of instructions that are not clear.
- Degree
- SA citizens
- Computer keyboard literate
- Must be able to type quickly and accurately
- Ability to pay attention to detail
- Quality Driven
- Good Understanding and ability to follow process requirements
- Ability to operate efficiently under pressure - and maintain required daily processing stats and to meet client SLA's
- Strong sense of ownership and pride in work output
- Good diligent time keeping
Desired Skills
- Typing
- Attention to detail
- Computer Literacy
- Communication
