Debtors Clerk - Umhlanga

Winning Form has an exciting opportunity available for a Debtors Clerk to be based in Umhlanga, Durban. The successful incumbent will be responsible for the full debtors function. Summarized duties include invoicing; collection; allocating bank receipts to related invoices; generating monthly statements and distributing to the customer; contacting customers on overdue accounts, as well as weekly reporting on outstanding customers.

Minimum Requirements

• At least 3 years experience in debtors.
• Microsoft Office experience.

Advantageous

• Studying towards Relevant Degree/Diploma.
• Pastel Evolution or Similar Accounting Software.

Key Responsibilities

Financial metrics

• Processing of invoices and credit notes daily/weekly/monthly.
• Ensure all payments are allocated timeously.
• Pastel processing e.g. journal entries, debtors statements, etc.
• Attend to account / customer queries in a timely manner. Investigate and resolve any discrepancies in a timely manner.
• Follow up on all outstanding debtor account balances.
• Obtaining remittance advices from customers
• All follow ups to be documented on debtors age analysis which is to be submitted weekly.
• Debtors must be reconciled and closed for the month. The age analysis must be submitted to the accountant before management accounts are due.
• Generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts.
• Maintain and implement clear communication processes between finance and other departments.
• All invoices and statement for all customers must be sent out by the 7th monthly.
• Debtors who continuously default on their account must be escalated to management.
• Assist senior team members when required with ad-hoc tasks.
• Credit management comprising a continued focus on reducing debtor days, negotiating favourable debtor terms, reviewing and approval of credit application forms including setting of appropriate credit limits and performing credit checks.
• Preparing debtor application forms (COD or credit applications) and loading approved accounts onto the system.
• Filing of debtors documents.
• Maintenance of Debtors Files and Folders (System and Hard Copies).
• Escalation of defaulting debtors to legal department for handover where necessary.

People

• Performance must be tracked by yourself, and the onus is place on you to set-up performance review meetings.
• Building relationships with customers and resolving queries timeously.
• Teamwork as well as self-driven to accomplish Team goals.

Compliance, risk and quality

• Ensure logical saving of all work, templates, etc. monthly and yearly such that each years financial records can stand on its own when enquiries/ investigations/audits take place.
• Produce high quality, neat, logical, succinct, easy to follow, easy to understand, formula linked work/templates/workbooks/financial models - of which is substantiated by facts with no numbers in the formulas.
• Ensure the above (final version) and other documents are chronologically saved/backed up.
• Effectively deal with internal, external, SARS and BEE auditors.
• Ensure credit application forms and customer agreements (terms, conditions, pricing, rebates, settlement discounts/volume discounts etc.) are retained and filed logically.

Growth and new markets/products

• Assist with company projects as allocated from time to time.

Skills And Competencies

• Demonstrates a high level of integrity, trustworthiness & reliability.
• Must have strong sense of accountability.
• Excellent problem-solving ability.
• Demonstrate strong attention to detail.
• Excellent time management.
• Good communication and interpersonal skills.

Please note that only applicants who meet the stipulated minimum requirements will be considered.

Please be advised that should you not be contacted within 30 days, kindly consider your application to be unsuccessful.