Pretoria/Centurion - Gauteng
ENVIRONMENT:
A dynamic Tech Company based in Centurion seeks a highly meticulous & self-driven Debtors Controller to ensure the timeous collection of the companys Debtors Book in order to optimize cash flow, minimize risk and reduce outstanding Debtors Book to an acceptable level. You will also be expected to ensure policies and procedures are adhered to in respect of handling Debtor accounts, timeously alerting management to potential collection problems and maintaining the Debtors Age Analysis Report. This position also requires billing and sending of invoices and statements to customers. Applicants must have Grade 12/Matric, 3-5 years work experience in a similar role with a solid understanding of the Creditors cycle and processes & proficiency in Sage Evolution.
DUTIES:
Customer Service -
- Engage with Debtors in a professional manner.
- Follow up on all Debtors enquiries received.
- Resolve daily Debtors queries and ensure Query Resolution Register is maintained.
- Manage the Agreements File.
- Compile and send letters to bad paying Debtors.
- Invoice posting on Sage Evolution.
- Pass Credit Notes on Sage Evolution.
- Pass basic journals i.e. interest, corrections, roundings, etc.
- Prepare and distribute Debtors statements.
- Follow up on Debtors related issues and the tracking thereof.
- Preparation and posting of intercompany invoicing.
- Clearing of intercompany control accounts.
- Preparation of monthly standard invoices.
- Ad hoc invoicing cash and prepaid customers.
- Debtor reconciliations.
- Maintain Debtor files and supporting documentation.
- Daily/Weekly/Monthly reporting to management on outstanding Debtors.
- Ad hoc administrative duties (that may not be related to Debtors).
- Ensure Debtor collection is in line with the agreed budget process i.e. timeframes.
- Supply input to the annual budget process and highlight monthly fluctuations timeously.
- Monitor and control cash control account.
- Audit assistance relating to mostly billing and Debtor-related queries.
- Matric / Grade 12.
- 3 -5 Years working experience in Debtors and a strong understanding of the Debtors function and the pivotal role it plays in the company.
- Understanding of Creditors cycle and processes.
- Sage Evolution knowledge.
- Excellent reconciliation skills for complex accounts.
- Highly administrative and Debtors focused.
- Structured and organised approach.
- Strong resistance to pressure.
- Bookkeeping/Accounting/Cost Accounting tertiary qualification.
- Self-starter.
- Deadline and delivery driven.
- Strong communication skills.
- High level of interpersonal skills.
- Disciplined and dynamic problem-solving approach.
- Highly numeric.
- Ability to adapt to change.
- Accuracy.
- Attention to detail.
- Ability to meet deadlines.
- Can work unsupervised.
- Able to manage time and priorities.
