Departmental Administrator A

UP Professional and Support

FACULTY OF ENGINEERING, BUILT ENVIRONMENT AND INFORMATION TECHNOLOGY

DEPARTMENT OF MECHANICAL AND AERONAUTICAL ENGINEERING

DEPARTMENTAL ADMINISTRATOR A (One Post)

PEROMNES POST LEVEL; 09

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

Responsibilities

• Secretarial tasks for head of department and other personnel
• Departmental and office administration.
• Administrative duties related to undergraduate and postgraduate programmes as well as departmental research programmes
• Liaison with students, industry partners and other academic institutions.
• Organization of conferences and other events
• On-going maintenance of documentation for quality standards and accreditation visits
• Procurement using the PeopleSoft system from placing an order to delivery e.g. stationary, equipment, airline tickets, accommodation, rental cars, catering

Minimum Requirements

• Grade 12 or a;
• 3 year Secretarial/Office Administration or relevant National Diploma;
• Financial experience;
• Administrative experience - A total of 4 years with Grade 12
• Secretarial experience - A total of 2 years with a Diploma

Required Competencies (skills, Knowledge And Behavioural Attributes)

Knowledge

• Basic book-keeping knowledge
• Budget Control Capital, Computer, Audio visual, Running
• Diary management
• Document Management
• Examination arrangements, procedures and confidentiality
• Up to date on departmental activities
• Handling of all office equipment
• Knowledge of the Academic Information Service
• Knowledge of the department and UP
• Knowledge of Office equipment
• RIS-System
• Record Keeping Systems
• Telephone systems
• Applicable Unicom-Modules (Orders, Departmental Accounts, etc)
• Applicable UP policy
• Applicable UP Financial Policy and Processes (Claims, Travel and Subsistence, etc)
• Management of Meetings (logistics) and taking of Minutes
• Upload of all Performance Management documents for every personnel member in the Department as well as signing them of to go through to the personnel department.
• Assets

Technical Competencies

• Good attention to detail
• Administrative skills
• Accuracy
• Adherence to due dates
• Organising Skills
• Computer proficiency
• Skills with figures
• Language and writing skills
• Computer typing skills

Added Advantages And Preferences

• BA or equivalent degree
• Experience within a tertiary or academic environment
• Student Administration

PLEASE NOTE: All shortlisted candidates may be required to participate in re levant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbents level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP. In applying for this post, please attach:

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 13 November 2023

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms A Segeri Tel: (012) 420 2100, or amolegang.segeri@up.ac.za for application-related enquiries, and Prof S Kok, Tel: (012) 420 5809, or Schalk.kok@up.ac.za for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 January 2024 please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.