FACULTY OF ENGINEERING, BUILT ENVIRONMENT AND INFORMATION TECHNOLOGY
DEPARTMENT OF MECHANICAL AND AERONAUTICAL ENGINEERING
DEPARTMENTAL ADMINISTRATOR B (One Post)
PEROMNES LEVEL: 10
In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.
The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
Responsibilities
- Secretarial tasks for head of department and other personnel;
- Departmental and office administration;
- Administrative duties related to undergraduate and postgraduate programmes as well as departmental research programmes;
- Liaison with students, industry partners and other academic institutions;
- Organization of conferences and other events;
- On-going maintenance of documentation for quality standards and accreditation visits;
- Procurement using the PeopleSoft system from placing an order to delivery e.g. stationary, equipment, airline tickets, accommodation, rental cars, catering.
- Grade 12 OR
- 3 year Secretarial/Office Administration or relevant National Diploma;
- Administrative experience - A total of 4 years with Grade 12;
- Secretarial experience - A total of 2 years with a Diploma.
- CE@UP Processes and Procedures;
- Diary management;
- Document Management;
- Knowledge of the Academic Information Service;
- Computer proficiency;
- Record Keeping Systems;
- Language and writing skills;
- Skills in the use of web based educational systems such as ClickUP/ People soft, web-page development;
- Knowledge / Interest in specific subject fields;
- Strong language skill (writing and speaking) in language of service delivery
- Ability to multi task;
- Ability to liaise with a variety of people within and without UP both on national and international level;
- Ability to function under pressure;
- Ability to prioritize.
- BA or equivalent degree;
- Experience within a tertiary or academic environment;
- Student Administration.
The annual remuneration package will be commensurate with the incumbents level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED medical aid scheme and contributes 50% of the applicable monthly premium.
Applicants are requested to apply online at www.up.ac.za , and follow the link: Careers@UP.
In Applying For This Post, Please Attach
- A comprehensive CV;
- Certified copies of qualifications;
- Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.
ENQUIRIES: Ms A Segeri Tel: (012) 420 2100, or amogelang.segeri@up.ac.za for application-related enquiries, and Prof S Kok, Tel: (012) 420 5809, or Schalk.kok@up.ac.za for enquiries relating to the post content.
Should you not hear from the University of Pretoria by 30 September 2023 please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality, employment equity and diversity.
In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.
All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.
By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.
The University of Pretoria reserves the right to not fill the advertised positions.
