FACULTY OF HEALTH SCIENCES
DEPARTMENT OF FAMILY MEDICINE
SCHOOL OF MEDICINE
DEPARTMENTAL ADMINISTRATOR B
PEROMNES POST LEVEL 10
(20 HOURS PER WEEK APPOINTMENT)
In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.
The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
Responsibilities
- Provide a complete administrative and secretarial support to the Head of Clinical Unit and academic staff;
- Coordination and Administration of Undergraduate and Postgraduate activities:
- Processing and capturing of marks and correspondence with students;
- Assisting students with Kalafong Provincial Tertiary Hospital and Pretoria West Hospital clinical rotations;
- Compile and manage the, tutorial schedules, and student rotation rosters to other hospitals;
- Compile and coordinate the annual examination programme, time tables, and clinical examinations; and processing of marks;
- monitor and review the academic programs, student rotations and examination rosters;
- liaise with a broad spectrum of stakeholders (prospective and registered students, interns, supervisors, external examiners, Invigilators, tertiary hospitals and other relevant stakeholders);
- Handling telephonic, electronic and written enquiries, and processing of correspondence;
- Capturing and maintaining of records in the department;
- Assist with preparation and distribution of Call Roster and Ward Allocation;
- Provide general office administration and financial administration support for the Department ;
- Handling of enquiries and other ad-hoc tasks in the department.
- An appropriate three-year Secretarial/Office Administration Diploma with 2 years experience in:
- Student administration and general office management in a clinical tertiary environment;
- financial administration relating to procurement processes;
- liaison with external stakeholders, including organisation of student rotations or examinations ;
- human resources administration relating to leave administration and assisting with recruitment processes. OR
- Grade 12 with four years experience in:
- Student administration and general office management in a clinical tertiary environment;
- financial administration relating to procurement processes;
- liaison with external stakeholders, including organisation of student rotations or examinations;
- human resources administration relating to leave administration and assisting with recruitment processes.
- Computer literacy with broad knowledge and experience in using MS Word, Excel, Gmail and the internet;
- Advanced typing skills;
- Strong communication and interpersonal skills;
- highly organised and a keen commitment to excellence;
- Strong commitment to excellence;
- Ability to work independently and participate effectively within a team;
- Ability to work under pressure and meet deadlines;
- knowledge of using PeopleSoft online administration system;
- Planning and managing events;
- Making travel arrangements;
- Drivers licence.
The annual remuneration package will be commensurate with the incumbents level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid scheme and contributes 25% of the applicable monthly premium.
Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.
In Applying For This Post, Please Attach
- A comprehensive CV;
- Certified copies of qualifications;
- Names, e-mail addresses and telephone details of three referees whom we have; permission to contact.
No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.
ENQUIRIES: Ms FI Mabaso, Tel: (012) 356 3244/ via email fikile.mabaso@up.ac.za for application-related enquiries, and Prof O Maphasha, Tel: (012) 373 1018/9 via email olga.maphasha@up.ac.za for enquiries relating to the post content.
Should you not hear from the University of Pretoria by 31 May 2023, please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality, employment equity and diversity.
In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference will be given, but is not limited to candidates from under-represented designated groups.
All candidates who comply with the requirements for appointment are invited to apply.
By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.
The University of Pretoria reserves the right to not fill the advertised positions.
