The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation that researches, develops, localises and diffuses technologies to accelerate socio-economic prosperity in South Africa. The organisations work contributes to industrial development and supports a capable state.
Executive Assistant
About The Job
The CSIR has a vacancy for Executive Assistant in the Chief Financial Officers (CFO) office. The incumbent will manage the CFOs office effectively and offer the level of support required, enabling the Executive to perform at full potential and focus on strategic matters. The position is located in Pretoria.
Key Responsibilities
- Prepare written responses to incoming correspondence for the Executives approval and signature.
- Handle all incoming calls effectively and efficiently.
- Eloquently express the Executives requirements/instructions to other staff members.
- Manage internal and external events, local and overseas travel arrangements under broad direction of the Executive.
- Coordinate and manage the Executives diary effectively ensuring that time is used effectively.
- Appropriately brief the CFO regarding the agenda for meetings; this includes sourcing background information from previous meetings.
- Follow up on actions emanating from meetings on behalf of the Executive.
- Structure agendas and take minutes at meetings with minimum guidance from the Executive.
- Type, format/edit documents and prepare presentations.
- Prioritise outputs according to the Executives needs and purchase necessities for the office.
- A Bachelors Degree or a three year National Diploma in administration with at least six years experience as a Personal Assistant to a Senior Manager or Executive.
- Excellent computer skills, the individual should have at least an advanced level of skill in Microsoft Word, PowerPoint and Excel;
- Manage and source resources and conduct research;
- Business writing skills;
- Aware and sensitive to culture differences;
- Awareness of current protocol;
- Must be tactful when dealing with differences.
PLEASE NOTE THAT FEEDBACK WILL BE GIVEN TO SHORTLISTED CANDIDATES ONLY.
For more info, please email us at recruitment01@csir.co.za. Please do-not send your application to this mailbox, it is for enquiries only.
The CSIR is an equal opportunity employer. As such, it is committed to the Employment Equity Act of 1998. By applying for this position at the CSIR, the applicant understands, consents and agrees that the CSIR may solicit a credit and criminal report from a registered credit bureau and/or SAPS (in relation to positions that require trust and honesty and/or entail the handling of cash or finances) and may also verify the applicants educational qualifications and employment history. The CSIR reserves the right to remove the advertisement at any time before the stated closing date and it further reserves the right not to appoint if a suitable candidate is not identifie
