Posted on: 27 April 2024
ID 913087

Executive Assistant (Boksburg, JHB)

  • Managing executives calendars and set up meetings
  • Manage information flow in a timely and accurate manner
  • Ensure scheduling, reviewing, prioritizing and responding to emails
  • Translate communication if in a different language
  • Taking notes at meetings, typing and sending out minutes
  • Write memos
  • Act as the point of contact among executives, employees, clients and other external partners.
  • Manage information flow in a timely and accurate manner.
  • Ensure timeous bookings of travel and accommodation arrangements for all staff
  • To assist the management with administrative duties
  • Accept visitors, issue of visitors jacket, id cards and safety shoes
  • Ensure a sufficient supply of office stationery/inventory
  • Manage the cleanliness of the offices
  • Format information for internal and external communication memos, emails, presentations, reports
  • Organize and maintain the office filing system
  • Book and prepare boardroom for client visits
  • Booking of annual executive management conference
  • Any other reasonable task that may be required by management
Qualifications
  • Grade 12
  • Certificate or Diploma in Business Administration
  • Certificate or Short Course in Executive Assistant
  • Must have drivers licence and own vehicle
  • Must be fully competent in Microsoft Office
Experience
  • 3 Years Experience
Skills
  • Planning & Organization
  • Must be resourceful, innovative, and proactive
  • Ability to multitask and prioritise tasks.
  • Excellent time management skills.
  • Well-developed organisational skills.
  • Attention to detail.
  • Great verbal and written communication skills.
  • Verbal & Written Communication
Competencies
  • Professional discretion.
  • Confidentiality
  • Emotional Intelligence
Occupation:
Kitchen jobs


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