Executive Management Assistant - Executive

UP Professional and Support

OFFICE OF THE VICE-PRINCIPAL: RESEARCH, INNOVATION AND POSTGRADUATE EDUCATION

EXECUTIVE MANAGEMENT ASSISTANT

PEROMNES POST LEVEL: 8

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the Executive Management Assistant vacancy in the Office of the Vice- Principal: Research, Innovation and Postgraduate Education.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

Responsibilities

The incumbent will be required to provide administrative and secretarial support to the Vice-Principal in order to ensure that operations run smoothly and deadlines are met. This includes, but is not limited to:

• All aspects of diary management;
• Liaison and correspondence with internal and external role players;
• Travel arrangements;
• Managing projects such as high-level international visits and meetings;
• Document management and record-keeping;
• Procurement processes; and
• Managing the physical office space.

The Executive Management Assistant also supports the Executive Operations Manager based in the office of the Vice-Principal.

Minimum Requirements

• A relevant degree or diploma in either secretarial, management, marketing, science or finance;
• A minimum of five years experience in secretarial and office administration on an executive/senior management level;
• A minimum of five years experience in report-writing and the compilation of presentations in English;
• A valid drivers licence.

Required Competencies (skills, Knowledge And Behavioural Attributes)

• Knowledge of and insight into the operations of tertiary education institutions;
• Knowledge of project and financial administration;
• Excellent language and communication skills;
• Very good data capturing, diary management and filing skills;
• Time management skills and the ability to function independently;
• Good interpersonal skills and the ability to maintain confidentiality;
• Problem solving skills and the ability to work under pressure;
• Experience in working with international organizations and dignitaries;
• Attention to detail and accuracy.
• Excellent planning and organisational skills
• Ability to use available technology
• Good financial administration skills
• Excellent MS Office suite (Word, Excel and PowerPoint) skills
• Excellent business writing skills

Added Advantages And Preferences

• Relevant postgraduate degree in Marketing, Communication or International Relations;
• Advanced certificates in the MS Office Suite;
• Three (3) years experience at a tertiary institution in a senior management or executive office;
• A qualification and experience in project management and/or events management .

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbents level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In Applying For This Post, Please Attach

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 30 November 2023

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms Jeovitah Chimhamhiwa, Tel: (012) 420 6149 (e-mail: jeovitah.chimhamhiwa@up.ac.za ) for application-related enquiries, and Ms S. Mbuyisa, Tel: (012) 420 4091 for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 29 February 2024, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised position.